STROUD TOWNSHIP, PA
Stroud Township 2009
Supervisor Meeting Minutes
January 4, 2010 Re-Organization
January 4, 2010
January 19, 2010
February 2, 2010
February 16, 2010
March 2, 2010
March 16, 2010
April 6, 2010
May 4, 2010
Many prior BOS meetings are available to be e-mailed in .pdf or zip format by month and
can be requested through stroudec@ptd.net.
TOWNSHIP OF STROUD BOARD OF
SUPERVISORS MEETING MINUTES
RE-ORGANIZATIONAL MEETING, JANUARY 4, 2010, 7:00 P.M.
Mr. Edward C.
Cramer called the Re-Organizational Meeting of the Stroud Township Board of Supervisors to
order at 7:04 P.M., with the Pledge of Allegiance, at the Stroud Township Municipal
Center, 1211 North Fifth Street, Stroudsburg, Pa. Also
present were Vice-Chairman, Daryl A. Eppley; Supervisors/Roadmaster, James L. Decker;
Township Solicitor, Richard E. Deetz; Office Manager & Recording Secretary, Judy
Adkins. Absent was Township Engineer.
Mr. Cramer said
that the first Monday of every year all municipalities of townships of second class
re-organize and appoint their professionals, employees, etc.; first we need to appoint, re-appoint or affirm township officers for
the year of 2010 and first is to appoint a Temporary Chairman, Edward C. Cramer. Mr. Decker moved
to appoint Edward C. Cramer as Temporary Chairman.
Mr. Eppley seconded the motion. All
voted aye. Motion carried unanimously. Mr. Cramer said that we need to appoint temporary Secretary, Daryl A. Eppley. Mr. Decker moved
to appoint temporary Secretary, Daryl A. Eppley. Mr.
Cramer seconded the motion. All voted aye. Motion carried unanimously.
Mr. Cramer said
that we need to elect a Chairman of the Board;
Mr. Decker moved to elect Edward C. Cramer as
Chairman. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Cramer said that we need to appoint and affirm
Vice-Chairman, Daryl A. Eppley; Mr. Decker moved
to appoint and affirm Daryl A. Eppley as Vice-Chairman.
Mr. Cramer seconded the motion. All
voted aye. Motion carried unanimously. Mr. Cramer said that we need to appoint and affirm Secretary, Daryl A. Eppley; Mr.
Decker moved to appoint and affirm Secretary, Daryl
A. Eppley. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Cramer said that we need to appoint and affirm
Edward C. Cramer as Treasurer; Mr. Decker moved
to appoint and affirm Treasurer, Edward C. Cramer.
Mr. Eppley seconded the motion. All
voted aye. Motion carried unanimously. Mr. Cramer said we need to re-appoint Assistant Secretary-Treasurer, Judith
Adkins and moved to re-appoint Judith Adkins as
Assistant Secretary-Treasurer. Mr. Decker
seconded the motion. All voted aye. Motion carried unanimously. Mr. Cramer said we need to re-appoint and affirm Roadmaster, James L. Decker; Mr.
Eppley moved to re-appoint and affirm Roadmaster,
James L. Decker. Mr. Cramer seconded the
motion. All voted aye. Motion carried unanimously.
Mr. Cramer,
Chairman said that the following re-appoint or
appoint Board members or positions as follows: Vacancy Board Member – Mr. Decker moved to re-appoint Ted Mitchell as Vacancy Board
Member. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. Zoning Officer & Code Enforcement Officer –
H.M. Beers, Inc. – Mr. Eppley moved to re-appoint Zoning Officer & Code
Enforcement Officer, H.M. Beers, Inc. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously. Planning Administrator, Zoning Officer & Code
Enforcement Officer – Camille Lore. Mr.
Eppley moved to re-appoint Planning Administrator
and Code Enforcement Officer, Camille Lore. Mr.
Cramer seconded the motion. All voted aye. Motion carried unanimously. H.M. Beers, Inc. - Township SEO – Mr. Decker moved to re-appoint H.M. Beers, Inc. as Township SEO.
Mr. Eppley seconded the motion. All
voted aye. Motion carried unanimously. Assistant Zoning/Code
Enforcement Officer, Carol Nauman. Mr. Eppley moved to re-appoint Assistant Zoning/Code Enforcement
Officer, Carol Nauman. Mr. Cramer seconded
the motion. All voted aye. Motion carried unanimously. Alternate Sewage Enforcement Officer, Truman Burnett – Mr. Decker moved to re-appoint Truman Burnett as Alternate Sewage
Enforcement Officer, Truman Burnett. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously. Alternate Sewage Enforcement
Officer – Jerly R. Rinehart. Mr. Decker moved
to re-appoint Alternate Sewage Enforcement Officer, Jerly R. Rinehart. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. Emergency
Management Coordinator, Rich Possinger. Mr.
Decker moved to re-appoint Emergency Management
Coordinator, Rich Possinger. Mr. Cramer
seconded the motion. All voted aye. Motion carried unanimously.
Chairman said
that next we need to appoint or re-appoint Volunteer Board Members for the
year of 2010. Planning Commission: Mr. Eppley moved
to re-appoint George Vlamis for a 4-year term ending 1-1-2014. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Eppley moved to re-appoint Kenneth J. Lang for a
4-year term ending 1-1-2014. Mr. Cramer
seconded the motion. All voted aye. Motion carried unanimously. Zoning Hearing Board:
Mr. Cramer moved to re-appoint Rose
Schwedler for a 3-year term ending 1-1-2013. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously. Mr. Eppley moved to re-appoint Gail Dunkleberger for a 3-year
term ending 1-1-2013. Mr. Cramer seconded
the motion. All voted aye. Motion carried unanimously. Non-Uniform Pension Plan Board: Mr. Eppley moved
to re-appoint Edward C. Cramer for a 1-year term ending 1-1-2011. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Cramer moved to re-appoint Judith A. Adkins for a
1-year term ending 1-1-2011. Mr. Decker
seconded the motion. All voted aye. Motion carried unanimously. Mr. Decker moved
to re-appoint Brenda C. Klein for a 1-year term ending 1-1-2011. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Decker moved to re-appoint Mark Pysher for a
1-year term ending 1-1-2011. Mr. Cramer
seconded the motion. All voted aye. Motion carried unanimously. Mr. Decker moved
to re-appoint Ronald Tinney for a 1-year term ending 1-1-2011. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. Park &
Recreation Board: Mr. Cramer moved to re-appoint Mary DeQuevedo for a 5-year
term ending 1-1-2015. Mr. Eppley seconded
the motion. All voted aye. Motion carried
unanimously. Environmental Advisory Council: Mr. Cramer moved to re-appoint Robert Hosko for a 3-year term
ending 1-1-2013. Mr. Eppley seconded the
motion. All voted aye. Motion carried unanimously. Uniform Construction Code Appeals Board: Mr.
Decker moved to re-appoint Daniel Henning for a
1-year term ending 1-1-2011. Mr. Cramer
seconded the motion. All voted aye. Motion carried unanimously. Mr. Decker moved
to re-appoint Robert W. Masten Jr. for a 1-year term ending 1-1-2011. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Decker moved to re-appoint Nate Oiler for a
1-year term ending 1-1-2011. Mr. Eppley
seconded the motion. All voted aye. Motion carried unanimously. Stroud Area Regional Police Commission: Mr. Decker
moved to re-appoint Daryl Eppley for a 3-year term ending 1-1-2013. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. Appoint or
Re-appoint Departmental Administrators, Representatives or Liaisons for Year 2010. Mr. Eppley moved to re-appoint Edward C. Cramer as Sewer
Authority Liaison for a 1-year term ending 1-1-2011.
Mr. Decker seconded the motion. All
voted aye. Motion carried unanimously. Mr. Eppley moved
to re-appoint James L. Decker as C.O.G. Representative for a 1-year term ending 1-1-2011. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Eppley moved to re-appoint Edward C. Cramer as
Alternate C.O.G. Representative for a 1-year term ending 1-1-2011. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Decker moved to appoint Daryl Eppley as Township
Physical Plant Director for a 1-year term ending 1-1-2011. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Cramer moved to re-appoint Daryl A. Eppley as
Planning Commission Liaison for a 1-year term ending 1-1-2011. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Cramer moved to re-appoint Daryl A. Eppley as
Planning & Zoning Liaison for a 1-year term ending 1-1-2011. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Cramer moved to re-appoint Daryl A. Eppley as
Open-Records Officer for a 1-year term ending 1-1-2011.
Mr. Decker seconded the motion. All
voted aye. Motion carried unanimously. Mr.
Eppley moved to re-appoint Edward C. Cramer as
Recreation Board Liaison for a 1-year term ending 1-1-2011.
Mr. Decker seconded the motion. All
voted aye. Motion carried unanimously. Mr. Eppley moved
to re-appoint James L. Decker as Fire Dept. Liaison for a 1-year term ending 1-1-2011. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Eppley moved to re-appoint Edward C. Cramer as
Chief Administrative Officer for Non-Uniform Pension Plan for a 1-year term ending
1-1-2011. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Decker moved to re-appoint Ray Williams as School
District Liaison for a 1-year term ending 1-1-2011.
Mr. Cramer seconded the motion. All
voted aye. Motion carried unanimously. Mr. Cramer moved
to re-appoint Terry Eibler as School District Liaison for a 1-year term ending 1-1-2011. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
Attendance at
County, State & National Associations Conventions for year 2010. Chairman said next is to approve and authorize
attendance of Supervisors, their guests, and designated staff at County, State &
National Associations Conventions for year 2010. Mr.
Eppley moved to approve and authorize attendance of
Supervisors, their guests and designated staff at County, State & National
Associations Conventions for year 2010. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously. Mr. Eppley moved
to name James L. Decker as Voting Delegate to State/National Convention for year 2010. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Cramer moved to name Daryl A. Eppley as Alternate
Voting Delegate to State/National Convention for year 2010. Mr. Decker seconded the motion. All voted aye. Motion
carried unanimously. Mr. Eppley moved to approve conferees attendance at their
regular rate of compensation and other approved expenses for year 2010. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
Adopt Re-Organizational Resolutions, as follows: 2010-01
– Ratify Year 2010 General Fund Budget – Apply Fund Balance Excess Moneys To
Operating Reserve Fund. Mr. Cramer moved to adopt Resolution No. 2010-01 ratify year
2010 General Fund Budget – apply any fund balance excess moneys to Operating Reserve
Fund. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. 2010-02 –
Fix Tax Rate at 13.5 mils for year 2010. Mr.
Cramer moved to adopt Resolution No. 2010-02 fix
tax rate at 13.5 mils for year 2010. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously. 2010-03 – Adopt Year 2010 State Liquid
Fuels Budget. Mr. Decker moved to adopt Resolution No. 2010-03 State Liquid
Fuels Budget for 2010. Mr. Cramer seconded
the motion. All voted aye. Motion carried unanimously. 2010-04 – Authorizing Payment of Re-Occurring
Monthly Bills (such as utilities, etc.) without individual approval of each month. Mr. Eppley moved
to adopt Resolution 2010-04 authorizing payment of re-occurring monthly bills (such as
utilities, etc.) without individual approval of each month. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. 2010-05 –
Approve Township Depositories for Year 2010. Mr.
Eppley moved to adopt Resolution No. 2010-05 for
Township Depositories for year 2010. Mr.
Cramer seconded the motion. All voted aye. Motion carried unanimously. 2010-06 – Adopt Tax Anticipation Note Resolution
2010-06 For The Issuance of a Tax and Revenue Anticipation Note for 2010. Mr. Cramer moved
to adopt Resolution No. 2010-06 for the issuance of a Tax and Revenue Anticipation Note
for 2010. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. 2010-07 –
Appointing Township Accountant for B.O.S. for year 2010 – Kirk & Summa. Mr. Decker moved
to adopt Resolution No. 2010-07 appointing Township Accountant for Board of Supervisors
for year 2010-Kirk & Summa. Mr. Eppley
seconded the motion. All voted aye. Motion carried unanimously. 2010-08 – Appointing Sewer Authority Accountant
for year 2010-Kirk & Summa. Mr.
Eppley moved to adopt Resolution No. 2010-08
appointing Sewer Authority Account for year 2010 Kirk & Summa. Mr. Decker seconded the motion. All voted aye. Motion
carried unanimously. 2010-09 –
Setting Bond Amounts for Township Treasurer & Other Appointed Officials for year 2010. Mr. Cramer moved
to adopt Resolution No. 2010-09 setting bond for Township Treasurer & other appointed
officials for year 2010. Mr. Eppley
seconded the motion. All voted aye. Motion carried unanimously. 2010-10 – Appoint All Non-Uniform Non-Elected
Employees To Current Positions, and Establishing Their Compensation For The Year 2010 As
Set Forth On The Attached Schedule Of Non-Uniformed Employees 2010 Wages. Mr. Cramer moved
to adopt Resolution No. 2010 appointing all non-uniform non-elected employees to current
positions and establishing their compensation for the year 2010 as set forth on the
attached schedule of Non-Uniformed Employees 2010 wages.
Mr. Eppley seconded the motion. All
voted aye. Motion carried unanimously. 2010-11 – Adopt Non-Uniformed Employee Benefits
for Year 2010. Mr. Cramer moved to adopt Resolution No. 2010-11 adopting
non-uniformed employees’ benefits for year 2010.
Mr. Decker seconded the motion. All
voted aye. Motion carried unanimously. 2010-12 – Approve Volunteer Fireman and Volunteer
Ambulance Workers, If Warranted, To Be Covered Under Workers Compensation Insurance for
Year 2010. Mr. Cramer moved to adopt Resolution No. 2010-12 approving
volunteer fireman and volunteer ambulance workers, if warranted, to be covered under
Workers Compensation Insurance for year 2010. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously. 2010-13 – Establishing Mileage Reimbursement for
Year 2010 at the currently approved IRS Rate.
Mr. Decker moved to adopt
Resolution No. 2010-13 establishing mileage reimbursement for year 2010 at the currently
approved IRS rate. Mr. Eppley seconded the
motion. All voted aye. Motion carried unanimously. 2010-14 Authorizing Employee Participation In Deferred
Compensation & Savings Plan for Year 2010. Mr.
Cramer moved to adopt Resolution No. 2010-14
authorizing employee participation in Deferred Compensation & Savings Plan for year
2010. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. 2010-15
Appoint Morgan Stanley Smith Barney as Depository & Fund Manager for Non-Uniform
Pension Plan for Year 2010. Mr. Cramer
moved to adopt Resolution No. 2010-15 appointing
Morgan Stanley Smith Barney as Depository & Fund Manager for Non-Uniform Pension Plan
for year 2010. Mr. Eppley seconded the
motion. All voted aye. Motion carried unanimously. 2010-16 – Appoint Edward C. Cramer to be Chief
Administrative Officer for Non-Uniformed Employees Pension Board for year 2010. Mr. Eppley moved
to adopt Resolution No. 2010-16 appointing Edward C. Cramer as Chief Administrative
Officer for the Non-Uniformed Employees Pension Board for year 2010. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously. 2010-17 –
Appoint Berkheimer Associates as Tax Collector for E.I.T. and L.S.T. Taxes for year 2010. Mr. Eppley moved
to adopt Resolution No. 2010-17 appointing Berkheimer Associates as Tax Collector for
E.I.T. and L.S.T. taxes for year 2010. Mr.
Cramer seconded the motion. All voted aye. Motion carried unanimously. 2010-18 – Approve Salary, Continuing Education and
Supply Costs for Local Tax Collector Wendy Bogart-Shiffer for Collection of Real Estate
Taxes for Year 2010. Mr. Cramer moved to adopt Resolution No. 2010-18 approving
salary, continuing education and supply costs for local Tax Collector, Wendy
Bogart-Shiffer for collection of real estate taxes for year 2010. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. 2010-19
– Appoint A Tax Hearing Officer Under Act 50 of 1998 for Year 2010-Berkheimer
Associates. Mr. Eppley moved to adopt Resolution No. 2010-19 appointing Tax
Hearing Officer under Act 50 of 1998 for year 2010-Berkheimer Associates. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. 2010-20
- Authorizing Tax Claim Bureau To Dispose Of
Township Properties In The County Repository for Year 2010.
Mr. Cramer moved to
adopt Resolution No. 2010-20 authorizing Tax Claim Bureau to dispose of township
properties in the county repository for year 2010.
Mr. Eppley seconded the motion. All
voted aye. Motion carried unanimously. 2010-21 - Adopt Township Engineer’s Fee
Schedule As Official Township Charges For Land Development Submission For Year 2010. Mr. Eppley moved to adopt Resolution No. 2010- 21 adopting
township engineers fee schedule as Official Township charges for Land Development
submission for year 2010. Mr. Decker
seconded the motion. All voted aye. Motion carried unanimously. 2010-22 – Adopt Fee Schedule For Year 2010. Mr. Eppley moved
to adopt Resolution No. 2010-22 adopting fee schedule for year 2010. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously. 2010-23 –
Appointing Township Engineers for Year 2010. Mr.
Eppley moved to adopt Resolution No. 2010-23
appointing Township Engineers for year 2010: Reilly Associates as Primary Engineer, Reilly
Associates as Traffic Engineer, RKR Hess as Alternate Township Engineer, Reilly Associates
as Sewer Authority and RKR Hess as Bridge Inspection Engineers. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously. 2010-24
– Appointing Township Solicitors for Year 2010.
Mr. Eppley moved to adopt Resolution
No. 2010-24 appointing Township Solicitors for year 2010: Richard E. Deetz as Supervisors Primary Attorney, Cramer, Swetz
& McManus as Supervisors Alternate Attorney, David Williamson as ZHB Primary Attorney,
Joseph McDonald as Zoning Hearing Board Alternate Attorney, Cramer, Swetz & McManus as
Planning Commission Primary Attorney, Richard E. Deetz as Planning Commission Alternate
Attorney, Thomas Heimbach as Supervisors Labor Attorney, H. Clark Connor as Sewer
Authority Attorney and Richard E. Deetz as Sewer Authority Alternate Attorney. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. 2010-25 -
Appoint Morgan Stanley Smith Barney as Depository and Fund Manager for the Chipperfield
House Escrow Account for 2010. Mr.
Eppley moved to adopt Resolution No. 2010-25 –
appointing Morgan Stanley Smith Barney as Depository and Fund Manager for the Chipperfield
House Escrow Account for 2010. Mr. Cramer
seconded the motion. All voted aye. 2010-26 – Approve Joint Municipal Auctions of
Surplus Property for Year 2010. Mr.
Decker moved to approve Joint Municipal Auctions
of Surplus Property for year 2010. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously. 2010-27 – Establishing Meeting Dates & Times
for Year 2010. Mr. Cramer moved to adopt Resolution No. 2010-27 establishing
meeting dates & times for year 2010. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously. 2010-28 – Appoint Environmental Resources
Associates as Consultant for Recycling and
Waste Disposal for Year 2010. Mr.
Decker moved to adopt Resolution No. 2010-28
appointing Environmental Resources Associates as Consultant for Recycling and Waste
Disposal for year 2010. Mr. Eppley
seconded the motion. All voted aye. Motion carried unanimously. 2010-29 – Appoint Pocono Heritage Land Trust as
Monitoring Agent for Land Conservation Easements within Stroud Township for 2010. Mr. Eppley moved
to adopt Resolution No. 2010-29 appointing Pocono Heritage Land Trust as Monitoring Agent
for Land Conservation Easements within Stroud Township for 2010. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. 2010-30 –
Authorize Township Tax Collector to Charge Fees for Tax Certification Letters. Mr. Cramer moved to adopt Resolution No. 2010-30 authorizing
Township Tax Collector to charge fees for tax certification letters. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. 2010-31 –
Authorize Transfer of Unencumbered Funds from One Township Account to Another. Mr. Cramer moved
to adopt Resolution No. 2010-31 authorizing transfer of Unencumbered Funds from one
Township Account to another. Mr. Eppley
seconded the motion. All voted aye. Motion carried unanimously.
Chairman said
that concludes our Re-organizational Meeting for
January 4, 2010. Mr. Eppley moved to adjourn the meeting at 7:22 P.M. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
Respectfully submitted,
Judith Ann Adkins
Recording Secretary
TOWNSHIP OF STROUD BOARD OF SUPERVISORS MEETING MINUTES
REGULAR MEETING, JANUARY 4, 2010, 7:22 P.M.
The
regular meeting of the Stroud Township Board of Supervisors was called to order by
Chairman, Edward C. Cramer at 7:22 P.M., at 1211 North Fifth Street, Stroudsburg, Pa. Also present were Vice-Chairman & Secretary,
Daryl A. Eppley; Supervisor/Roadmaster, James L. Decker; Township Solicitor, Richard E.
Deetz; Office Manager & Recording Secretary, Judy Adkins. Absent was Township Engineer, Reilly Associates.
Public Comments: Chairman asked if there were any
comments on non-agenda items. There were no
public comments from the floor.
Approve Minutes
of Regular Meeting, December 15, 2009, 7:00 P.M. Mr. Eppley moved
to approve the minutes of the regular meeting, December 15, 2009, 7:00 P.M. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
Approve Payments of Bills: General Fund: $88,349.74. Mr. Cramer moved
to approve payment of bills for $88,349.74 from the General Fund. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. Glen Brook Golf Club: $2,693.87. Mr. Cramer moved
to approve payment for $2,693.87 from the Glen Brook Golf Club. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
Old
Business:
1. Final Major
Subdivision Plan – Godfrey’s Ridge Phase III – SALDO #06-13, Planning
Commission Recommendation; Action Deadline: 4-7-2010. Mr. Eppley stated that there is no change in status
and moved to table. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
2. Set
Hearing Date For Petition By OK-2 Restaurant Group, LLC to Amend Zoning Ordinance. Mr. Eppley stated that the business
owners of Sonic are working with Attorney Wolfe and the Planning Commission this month and
moved to table.
Mr. Decker seconded the motion. All
voted aye. Motion carried unanimously.
3. Request By Niclaus Engineering On Behalf Of DEPG
Stroud Associates For Final Release Of Financial Securities For Phases I & III. Mr. Cramer
addressed this item stating that he does not have that letter yet, Mr. Eppley said at our
last meeting we had a letter recommending that no additional releases be done; there is no
change in status and moved to table. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously.
New Business:
1. Authorize Release #9 – Letter of Credit –
DEPG North Phase 1 – In The Amount Of $58,493.45 Per Recommendation Of Township
Engineer. Mr. Cramer addressed this
item stating that he received a letter today recommending Release #9 and moved to authorize Release #9 Letter of Credit for
DEPG North Phase 1 in the amount of $58,493.45 per recommendation of Township Engineer. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
Executive Session: Mr. Decker moved
we adjourn to executive session to discuss real estate, property acquisition and personnel
matters at 7:27 P.M. Mr. Cramer seconded
the motion. All voted aye. Mr. Decker moved to return to regular session at 7:47 P.M. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. Chairman
stated that litigation, property acquisition and personnel issues were discussed in
executive session and asked if there are any motions to come before the Board, there were
no motions.
There being no
further business, Mr. Decker moved to adjourn the
meeting at 7:48 P.M. Mr. Eppley seconded
the motion. All voted aye. Motion carried unanimously.
Respectfully submitted,
Judith Ann Adkins
Recording Secretary
TOWNSHIP OF
STROUD BOARD OF SUPERVISORS MEETING MINUTES
REGULAR MEETING, JANUARY 19, 2010, 8:12 P.M.
The regular meeting of the Stroud Township Board of Supervisors was called to order
by Chairman, Edward C. Cramer at 8:12 P.M., at 1211 North Fifth Street, Stroudsburg, Pa. Also present were Vice-Chairman & Secretary,
Daryl A. Eppley; Roadmaster/Supervisor, James L. Decker; Township Solicitor, Richard E.
Deetz; Office Manager & Recording Secretary, Judy Adkins. Not present was Township Engineer, Reilly
Associates.
Public Comments: Chairman asked if there were any comments on
non-agenda items. There were no public
comments from the floor.
Approve Minutes of the Re-Organizational Meeting,
January 4, 2010, 7:00 P.M. Mr. Eppley moved to approve the minutes of the
Re-Organizational Meeting, January 4, 2010, 7:00 P.M.
Mr. Cramer seconded the motion. All
voted aye. Motion carried unanimously.
Approve Minutes
of the Regular Meeting, January 4, 7:22 P.M. Mr.
Eppley moved to approve the minutes of the regular
meeting, January 4, 7:22 P.M. Mr. Decker
seconded the motion. All voted aye. Motion carried unanimously.
Approve Payment
of Bills: General Fund-$127,484.22. Mr.
Cramer moved to approve payment of bills in the
amount of $127,484.22 from the General Fund. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously. Glen Brook
Golf Club-$3,150.76. Mr. Cramer moved to approve payment of bills in the amount of
$3,150.76 from the Glen Brook Golf Club. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously.
Treasurer’s
Report: Month of December. Mr. Cramer,
Treasurer read the Treasurer’s Report for the month of December. Mr. Decker moved
to accept the Treasurer’s Report as presented.
Mr. Eppley seconded the motion. All
voted aye. Motion carried unanimously.
Roadmaster’s
Report: Mr.
Decker, Roadmaster reported that all the winter storms we had were all nuisance storms for
the road department to go out for 3-5 hours treating the roads, to date they have used
about 900 tons of salt. The 611/Chipperfield
Drive traffic signal project is about 95% complete, three of the four handicap accessible
approaches have been installed and the only corner remaining is on the McKeown parking lot
side and should be completed by the middle of March. Mr.
Decker said that he did not know if we received official information from PennDOT that the
bridge going over Pocono Creek at Bridge Street is now posted and restricted for 21-ton
weight restriction; PennDOT maintenance staff did some extensive repairs during the summer
to try to stabilize a pier and they were only partial successful. Mr. Decker also reported that the Brislin Road
project is about 95% complete with the tree removal; there are some slope issues they are
trying to address concerning some stormwater runoff, it’s all shoulder work and not
impacting any private properties. Mr. Decker
said that we need to talk about land acquisition in executive session; also we have an
earth disturbance issue and landslide at Millbrooke Farms that we need to contact LTS in
executive session. Mr. Eppley asked Mr. Decker
if the 900 tons for mid-January is about average range for this time of the year, Mr.
Decker said that it’s in line for the last 2 to 3 years, yes.
Police Report: For Month of December. Chairman
said that the Police Report is available for review.
Solicitor’s Report: Mr. Deetz said that he has just executive session
items.
Engineer’s Report: Engineer not present - No report given.
Old
Business:
1. Final
Major Subdivision Plan – Godfrey’s Ridge Phase III – SALDO #06-13, Planning
Commission Recommendation: Action Deadline: 4-7-2010.
Mr. Eppley reported that there is no change in status; he will be
speaking to Joe Durkin on the progress of the Sewer Agreement and moved to table.
Mr. Decker seconded the motion. All
voted aye. Motion carried unanimously.
2. Set Hearing Date For Petition By OK-2 Restaurant
Group, LLC to Amend Zoning Ordinance. Mr.
Eppley addressed this item stating that there has been no discussion yet with the Planning
Commission and Attorney Wolfe and his client that is coming up very shortly. Mr. Eppley
said that he asked the Planning Commission for this to be tabled and moved to table.
Mr. Decker seconded the motion. All
voted aye. Motion carried unanimously.
3.
Request By Niclaus Engineering On Behalf Of DEPG Stroud Associates For Final Release Of
Financial Securities For Phases I & III. Mr.
Cramer addressed this item stating that this item has been taken care of separately for
Phase I & III and he is requesting this be removed from the agenda because it is under
New Business #2. Mr. Cramer moved that Item #3 under old business be removed
from our agenda due to the fact that those releases are being handled separately. Mr. Decker seconded the motion. Discussion – Mr. Eppley said that he wanted to
make sure that there were a couple of letters that came in today from Boucher & James,
as-builts so we are not granting final releases by removing them – we are just
striking these and they will be handled under separate letters by the engineer. Mr. Cramer replied yes. All voted aye.
Motion carried unanimously.
New
Business:
1. Appoint Seth Tanner To The Stroud Township Sewer
Authority To Fill The Unexpired Term of Mark McKeown Ending 1/1/13. Mr. Cramer addressed this item stating that Seth
stopped in to see him and expressed an interest in serving on the Sewer Authority and he
will be replacing the unexpired term of Mark McKeown.
Mr. Eppley moved to appoint Seth
Tanner to the Stroud Township Sewer Authority to fill the unexpired term of Mark McKeown
ending 1/1/13. Mr. Cramer seconded the
motion. All voted aye. Motion carried unanimously.
2. Authorize Release No. 4 In The Amount Of $42,141.79
For DEPG North Phase. Mr. Cramer said that
he received a letter from Boucher & James recommending a Letter of Credit reduction
for $42,141.79 and moved to authorize Release No. 4
for DEPG North Phase in the amount of $42,141.79.
Mr. Eppley seconded the motion just adding a friendly amendment based on the
township engineer’s recommendation. Mr.
Cramer moved to add Mr. Eppley’s friendly
amendment based on the township engineer’s recommendation. Mr. Eppley seconded the friendly amendment. All voted aye.
Motion carried unanimously.
3. Acknowledge Receipt Of $106,962.81
From The Commonwealth Of Pa. & Authorize Payment No. 4 In The Amount Of $106,962.81 To
Slusser Brothers for PA.DOT Project T4499-SR33 & SR611 Bartonsville. Mr. Eppley
moved to acknowledge receipt of $106,962.81 from
the Commonwealth of Pa. & authorize Payment No. 4 in the amount of $106,962.81 to
Slusser Brothers for PA. DOT Project T-4499-SR33 and SR611 Bartonsville. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
4. Approve Professional Consulting
Service Agreement With RKR Hess For Monitoring of Joint Landfills For East Stroudsburg,
Stroudsburg and Stroud Township. Mr.
Cramer said that this is something we do every year; there is a Consulting Service
Agreement and the amount is the same that it has been over the years estimated range is
$10,000.00 to $12,000.00; he did put that in the budget and this agreement needs to be
signed and returned to Jim Phillips. Mr.
Cramer moved to approve Professional Consulting
Service Agreement with RKR Hess for Monitoring of Joint Landfills for East Stroudsburg,
Stroudsburg and Stroud Township. Mr.
Decker seconded the motion. Discussion – Mr. Eppley asked about the length of time
that this has been monitored questioning that maybe it’s time to re-visit. Mr. Cramer said that it does say that they
contacted DEP last year to reduce the number of times monitoring has been done because the
samples are remaining the same or less than what they had been in the past. All voted aye.
Motion carried unanimously.
5. Approve
HRG Proposal For Engineering Services Pertaining To Serfass Lane Right-of-Way And Road
Required For County Liquid Fuels Grant. Mr.
Eppley addressed this item stating that he spoke to Jim Hendricks clarifying the legal
description needed for the right-of-way to Creekview Park to qualify for the Liquid Fuels
monies and ordained as a township road; the proposal is for a lump sum fee of $1,500.00
plus reimbursable expenses. Mr. Eppley added
that they couldn’t provide the services until March 15, 2010 and questioned whether
we are good time wise; Mr. Decker said that’s fine.
Mr. Decker moved to approve the
HRG proposal for engineering services pertaining to Serfass Lane right-of-way and road
required for County Liquid Fuels Grant. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously.
6. Authorize Purchase Of 2010 Mack Tandem Dump Truck
To Replace 1999 Mack Dump Truck – Payment #1 ($48,000) of 4 Due October, 2010 Payable
From Liquid Fuels Account. Mr. Decker said
that he would like to request authorization to spec out to replace the truck; we went
through the exercise last year and got a quotation, it now has expired. Mr. Eppley expressed concern about purchasing a
piece of equipment for $200,000.00 and he feels that the timing is not right due to the
economy. Mr. Cramer asked what is the
current mileage on that truck; Mr. Decker said that he doesn’t know. Mr. Cramer said that he hates to put somebody
through the exercise; he would rather see a buildup of the equipment purchase fund and
also expressed if there would be an emergency - we may need the liquid fuels monies for
something else. Mr. Decker said for the record, we are disposing of this item from the
agenda for lack of action.
Executive
Session: Mr. Decker moved to recess to executive session to discuss real
estate, property acquisition and personnel matters at 8:33 P.M. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Decker moved to return to regular session at 9:07
P.M. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. Chairman
stated that the Board discussed land acquisition and litigation and asked if there are any
motions to come before the Board; Mr. Eppley made a
motion to authorize and direct township officials to execute the required documents to
conclude the liquor license transfer for the Glen Brook Golf Club. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Eppley moved to authorize the signing of the Katz
agreement by the Township Officials. Mr.
Decker seconded the motion. Mr. Cramer said
that he is opposed. Motion carried 2-1. Mr. Eppley moved to authorize and direct the township solicitor
to prepare tenant registration ordinance. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously.
There
being no further business, Mr. Eppley moved to
adjourn the meeting at 9:08 P.M. Mr.
Cramer seconded the motion. All voted aye. Motion carried unanimously.
Respectfully
submitted,
Judith Ann Adkins
Recording Secretary
TOWNSHIP OF STROUD BOARD OF
SUPERVISORS MEETING MINUTES
REGULAR MEETING, FEBRUARY 2, 2010, 7:05 P.M.
The Stroud
Township Board of Supervisors was called to order by Chairman, Edward C. Cramer, at 7:05
P.M., at the Stroud Township Municipal Center, 1211 North Fifth Street, Stroudsburg, Pa.
Also present were Vice-Chairman/Secretary, Daryl A. Eppley; Supervisor/Roadmaster, James
L. Decker; Township Solicitor, Richard E. Deetz; Office Manager & Recording Secretary,
Judy Adkins. Township Engineer, Reilly
Associates not present.
Public Comments:
Chairman asked if there were any comments on non-agenda items. There were no public comments from the floor.
Approve Minutes
of Public Hearing, January 19, 2010, 7:57 P.M, Ordinance No. 1-2010, Smith Zone Map
Change. Mr. Eppley moved to approve minutes of the Public Hearing,
January 19, 2010, 7:57 P.M., Ordinance No. 1-2010, Smith Zone Change Request. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
Approve Minutes
of Public Hearing, January 10, 2010, 8:06 P.M., Ordinance No. 2-2010, Amending Zoning
Ordinance, Schedule 1-including Ambulance Service. Mr.
Eppley moved to approve minutes of the Public
Hearing, January 19, 2010, 8:06 P.M., Ordinance No. 2-2010, amending Zoning Ordinance,
Schedule 1 including Ambulance Service. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously.
Approve Minutes
of the Regular Meeting, January 19, 2010, 8:12 P.M. Mr. Eppley moved
to approve minutes of the regular meeting, January 19, 2010, 8:12 P.M. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
Approve Payment
of Bills: Glen Brook Golf Club: $3,628.94. Mr.
Cramer moved to approve payment of bills for Glen
Brook Golf Club in the amount of $3,628.94.
Mr. Eppley seconded the motion. All
voted aye. Motion carried unanimously.
Old
Business:
1. Final Major Subdivision Plan – Godfrey’s
Ridge Phase III – SALDO #06-13, Planning Commission Recommendation; Action Deadline:
4-7-2010. Mr. Eppley said that there
is no change in status and he is not sure that our new Sewer Authority Solicitor, Clark
Connor has gotten up to speed with the draft agreement with Joe Durkin. Mr. Eppley moved
to table. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously.
2. Set
Hearing Date For Petition By OK-2 Restaurant Group, LLC To Amend Zoning Ordinance. Mr. Eppley said that we are not ready to set a
hearing date yet; the Sonic representatives and Marc Wolfe were in to see the Planning
Commission this past Wednesday and they are working on a draft amendment. Mr. Eppley moved
to table. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously.
New
Business:
1. Open Bids: Spring Cleanup Roll-Off Containers. Mr. Deetz
opened and read aloud bids as follows: Chrin
– 1,100 cubic yards -$16.00, 70 cubic yards of automobile tires – $22.50 and 50 cubic yards of scrap metal white goods - $6.15, Mascaro
– 1,100 cubic yards - $23.00, 70 cubic yards of auto tires – $40.00 and 70 yards of scrap metal white goods - $7.50, Scotta – 1,100 cubic yards - $20.45, 70 cubic
yards of auto tires - $45.00 and 70 cubic yards
of scrap metal white goods - $10.00, Waste
Management - 1,100 cubic yards - $16.75, 70 cubic yards of auto tires - $24.50 and 50 cubic yards of scrap metal white goods –
$6.30. Mr. Decker moved to table for review and tabulation. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
2. Authorize
Signing Of Inter-Municipal Agreement Between Stroud Township and Stroud Township Sewer
Authority. Chairman
asked Mr. Deetz to give an explanation of this item, Mr. Deetz stated that the township
has been dealing with BCRA for over a year working on a complicated Inter-municipal
Co-operative Agreement between Pocono Township, Stroud Township and Stroudsburg Borough,
also parties to this agreement are Smithfield Township and Hamilton Township but they have
very minor roles and also Stroud Township Sewer Authority is a party. Mr. Deetz stated that this agreement is primarily
with BCRA, the Brodhead Creek Regional Authority and the purpose of it is – to set a
plan mark for the BCRA taking over the sewer plant behind the Quaker Cemetery on Lower
Main Street and expanding that sewer plant from 2.5 to 4.5 million gallons per day; it
provides for BCRA to enter into bulk service agreements with each municipal entity to
treat their flow and for BCRA to take over ownership of the plant plus the lumber yard
property and then to expand the plant and sets complicated math formulas for
reimbursements from the various townships and borough to BRCA to cover the 40 to 50
million dollar cost of expanding this plant. Mr.
Deetz said that part of that requires that there be a more clear definition of the
relationship between the Township Board of Supervisors and the Sewer Authority. Mr. Deetz added that the Sewer Authority put up the
better part of the money to purchase the lumber yard for about $450,000.00-60% and the
Borough of Stroudsburg put up 40%; the deed for that land as Stroudsburg Borough as
trustee with the township and the borough; that property is going to get conveyed to BRCA,
the BRCA solicitor wants a definition of rights, responsibilities and obligations between
Stroud Township and the Stroud Sewer Authority. Mr.
Deetz said basically this document is an attempt to do that and says that the Authority
will continue to own, operate and maintain its own collection system but the township will
be entitled to be the interested party in all proceedings with BCRA and the Township will
continue to be the party with ownership in any rights of the township co-owned with BCRA. Mr. Deetz also said that the BCRA Solicitor is
concerned that if there is a disagreement that arises in the future, he wants it to be
clearly defined who is to respond on behalf of Stroud whether it’s the Authority or
the township and this agreement says Stroud Township Supervisors will be the responsible
party and in the long run, if the Supervisors at some future point in time would disband
the Authority and would lease the collection system to BCRA to operate which is what
Pocono Township is doing, Pocono Township is not going to have an Authority and they are
leasing their collection to BCRA. Mr.
Deetz said the purpose of this document is to make it clear; he did a draft today and as
far as he is concerned it is ready to go; he also sent a copy to Clark Connor. Mr. Cramer said that the Sewer Authority Board met
last Monday; they received it for the first time on Monday and he explained it to the
Board last week, the Board wanted to take some time to review it. Mr. Eppley moved
to table the Municipal Agreement. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously.
3. Appoint Hester Deetz To Vacancy Board To Fill
Position Vacated By Ted Mitchell. Mr.
Cramer said that Ted came in after our Re-Organization Meeting with his letter
re-appointing him to the Vacancy Board and he said that he is longer interested in being
on the Vacancy Board. Mr. Cramer said that he
called Richard to see if Hester would be interested and Hester expressed an interest; she
served on the Sewer Authority Board for many years. Mr.
Eppley moved to appoint Hester Deetz to the Vacancy
Board to fill the position vacated by Ted Mitchell.
Mr. Decker seconded the motion. All
voted aye. Motion carried unanimously. 2-2-10
4. Pines at
Stroud – Final Release of $9,967.12 – Not Recommended per
Township Engineer’s Review Letter dated February 2, 2010. Mr. Cramer
stated that he has a letter and the engineer does not recommend a release pending approval
of the as-built plans. Mr. Eppley said there
are two items that need to be addressed and not to release any monies. Mr. Cramer moved
to table at this point. Mr. Decker
seconded the motion. All voted aye. Motion carried unanimously.
5. DEPG
North, Phase I, Release #10 – No Release Based on Township Engineer’s Review. Mr. Cramer said that he has a letter from
Boucher & James recommends the developer receives no letter of credit reduction, Mr.
Eppley said he received a call asking for this item to be tabled and moved to table at the applicant’s request. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously.
6. DEPG North, Phase 3, Release #5 To Authorize
Release of $5,816.00 Per Recommendation of Township Engineer. Mr. Cramer said that he has a letter from the
Township Engineer recommending the developer receive a Letter of Credit reduction for
$5,816.00 bringing the Letter of Credit down to $55,808.99.
Mr. Decker moved to authorize release
of $5,816.00 for DEPG North, Phase 3, Release #5 for $5,816.00 per recommendation of
Township Engineer. Mr. Eppley seconded the
motion. All voted aye. Motion carried unanimously.
7. Planning Commission Recommendation – R. Troy
Nauman Land Development Plan – SALDO 2009-08, Action Deadline: 2-16-2010. Mr. Eppley
said that this is the project on First Street by the cell tower and the levee system; he
received a letter today from Donna Alker, Achterman Associates requesting a tabling until
February 16th. Mr. Eppley moved to table at the applicant’s request. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
8. Set
Hearing Date For Ordinance No. 5-2010 Pertaining To Residential Tenant Registration. Mr. Eppley addressed this item stating
that this proposed Ordinance was published today and moved to set the hearing date for February 16th
at 7:00 P.M. Mr. Cramer seconded the
motion. All voted aye. Motion carried unanimously.
9. Authorize Appraisal of Katz Parcel by NEPA
Appraisal Services In The Amount of $350.00. Mr.
Eppley said that he received a letter from NEPA Appraisal Services to appraise the parcel
on Mountain View Drive, Lot 31 for $350.00; it’s a buildable property as we know it
right now, the perk went well and this is for a potential future road connection at the
top of Mountain View Drive to Mountaineer Drive to the school. Mr. Decker moved
to authorize appraisal of Katz parcel by NEPA Appraisal services in the amount of $350.00. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
7. Authorize Release #1 In The Amount of $90,176.90
for Jesus Christ Church Per Recommendation Of Township Engineer. Mr. Cramer said that he has a letter from
Boucher & James
recommending a letter of reduction of $90,176.90 and moved to authorize Release #1 of $90,176.90 for Jesus the
Christ Church per recommendation of Township Engineer.
Mr.
Decker
seconded the motion. All voted aye. Motion carried unanimously.
Executive
Session: Mr. Eppley moved to recess to
executive session to discuss litigation, property acquisition and personnel at 7:31 P.M. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Eppley moved to return to regular session at 7:56
P.M. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. Chairman
asked if there were any motions to come before the Board, Mr. Eppley moved to authorize and direct the Township Solicitor
to request a 30-day extension for the liquor license transfer. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
There being no further business, Mr. Decker moved
to adjourn the meeting at 7:57 P.M. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously.
Respectfully submitted,
Judith Ann Adkins
Recording Secretary
TOWNSHIP OF
STROUD BOARD OF SUPERVISORS MEETING MINUTES
REGULAR MEETING, FEBRUARY 16, 2010, 7:08 P.M.
The Stroud
Township Board of Supervisors was called to order by Vice-Chairman, Daryl A. Eppley; at
7:08 P.M., at the Stroud Township Municipal Center, 1211 North Fifth Street, Stroudsburg,
Pa. Also present were Supervisor/Roadmaster,
James L. Decker; Township Solicitor, Richard E. Deetz; Township Engineer, Chris McDermott
from Reilly Associates; Office Manager & Recording Secretary, Judy Adkins. Absent was Chairman, Edward C. Cramer.
Public Comments: Mr.
Eppley asked if there were any comments on non-agenda items, there were no public comments
from the floor.
Approve Minutes
of Public Hearing, October 20, 2009, 7:13 P.M., Ordinance 8-2009, 3-Way Stop, Frantz &
Ramble Bush Roads. Mr. Decker moved to approve the minutes of the Public Hearing,
October 20, 2010, 7:13 P.M., Ordinance 8-2009, 3-Way Stop, Frantz & Ramble Bush Roads. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
Approve Minutes
of Public Hearing, February 2, 2010, 7:00 P.M., Ordinance 4-2010, Refinance SARP Bldg.
Debt. Mr. Decker moved to approve the minutes of the Public Hearing,
February 2, 2010, 7:00 P.M., Ordinance 4-2010, Refinance SARP Building Debt. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
Approve Minutes
of Regular Meeting, February 2, 2010, 7:05 P.M. Mr. Decker moved
to approve the minutes of the regular meeting, February 2, 2010, 7:05 P.M. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
Approve Minutes
of Special Meeting, February 3, 2010, 3:00 P.M., Decision on Ourco, Inc. Mr.
Decker moved to approve the minutes of Special
Meeting, February 3, 2010, 3:00 P.M. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously.
Approve Payment
of Bills: General Fund: $11,860.00. Mr.
Eppley moved to approve payment of bills from the
General Fund in the amount of $11,860.00. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously. Approve
Payment of Bills: Glen Brook Golf Club: $1,656.08. Mr.
Eppley moved to approve payment of bills for the
Glen Brook Golf Club in the amount of $1,656.08. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously.
Treasurer’s
Report: Month of January. Mr. Eppley read
the Treasurer’s Report for the month of
January. Mr. Decker moved to accept the Treasurer’s Report for the
month of January as presented. Mr. Eppley
seconded the motion. All voted aye. Motion carried unanimously.
Roadmaster’s
Report: Mr. Decker, Roadmaster said that he has just agenda items.
Police Report: Mr.
Eppley stated that the Police Report for the month
of January is available for review.
Solicitor’s
Report: Mr. Deetz said that he has no
report.
Engineer’s Report: Mr. McDermott said that he has just agenda items
and he appreciates the Board’s appointment as engineer.
Old
Business:
1. Final Major Subdivision Plan – Godfrey’s
Ridge Phase III – SALDO #06-13, Planning Commission Recommendation: Action Deadline:
4/7/2010. Mr. Eppley said that we have an
action deadline as April 7th; there has been no change in status and there is
an agreement being worked out between the Sewer Authority and Stroudsburg Borough. Mr. Eppley moved
to table. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
2. Set Hearing Date For Petition By OK-2 Restaurant
Group, LLC to Amend Zoning Ordinance. Mr. Eppley
said that this is being worked on by the Planning Commission; it’s a proposal by the
Sonic Franchisee and their attorney to accommodate any signage for their facility on 611. Mr. Eppley said that they are not at the point of
recommending any change to the sign ordinance moved
to table. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
3. Award Bids: Spring Cleanup Roll-Off Containers. Mr. Decker
said that at our last meeting we opened the bids and reviewed the tabulations, the low
bidder is Chrin Company of Easton and moved to
award the spring cleanup bid to Chrin Company with municipal solid waste at $16.00 per
yard, waste tires at $22.50 per yard and scrap metal at $6.15 per yard. Mr. Eppley seconded the motion with discussion. Discussion – Mr. Eppley said that his numbers
reflect the same numbers as Jim’s. All
voted aye. Motion carried unanimously.
4. Authorize
Signing of Inter-Municipal Agreement Between Stroud Township and Stroud Township Sewer
Authority. Mr. Eppley asked Mr. Deetz if
we are ready to move forward or do we need more time, Mr. Deetz said that could be tabled
but kept on the agenda and he hasn’t heard back from the Sewer Authority, it’s
just basically to clarify the relationship between the township and our Sewer Authority
for the new governmental agreement between the five municipalities and the two authorities
with respect to the big regional sewer project. Mr.
Deetz said that we are going to have to have three ordinances sometime in the next six to
ten weeks, one will be to approve the Intermunicipal Agreement between the township and
Stroud Sewer Authority, second one will be to approve the proposed amendment and
reinstated Intergovernmental Cooperation with Pocono, Smithfield, Hamilton, Stroudsburg
and BCRA, the third ordinance will be to approve the amendment of the BRCA Articles of
Incorporation, which is addressed in that agreement. Mr.
Eppley moved to table Item 4. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
5. Pines at Stroud – Final Release. Mr. Eppley
said that he spoke to Kristy at Boucher & James and Donna Alker, Achterman Associates;
it should be ready for our next meeting on March 2nd. Mr. Eppley
moved to table Item 5. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
6. DEPG North, Phase I, Release #10 – No Release
Based On Township Engineers Review. Mr. Eppley said that we have no update from our
engineer to action on and moved to table. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
7. Planning
Commission Recommendation – R. Troy Nauman Land Development Plan – SALDO
2009-08, Action Deadline: 2/16/2010. Present
on behalf of this plan is Ms. Donna Alker, PE from Achterman Associates and Mr. Troy
Nauman, Developer. Mr. Eppley asked Ms. Alker
if we are looking at the most current plans dated 2-9-10, she replied yes. Ms. Alker stated that this is the old Stroudsburg
Septic Tank Company on First Street and along the dike.
The Board reviewed the plan with Ms. Alker and she said that there are three
existing buildings on the property, one large building and two smaller buildings; also
there is a cellular tower on the property, some trailers that will be removed and there is
a parking area which pre-existed. Ms. Alker
also said that since Troy purchased the property, he has made some improvements on the
property, he paved portions of the parking area, installed landscape islands for trees,
lighting and underground pipes that service infiltration.
Ms. Alker said the main use of the building is mainly warehousing,
commercial, industrial office for mostly warehouse based garage, contractors, and the
Ambulance Company, auto mechanic, etc. Ms.
Alker said that the proposal is to construct three additional buildings, paving additional
parking and pave a portion of the driveway coming into the site; also it will be connected
to the sewer system and Brodhead Creek Water Authority.
Ms. Alker said that they have been addressing some of the stormwater issues. Mr. Eppley said that he have Mr. McDermott’s
review letter and we will address the items outlined in his letter. Mr. Decker said that you are required to have 80
parking spaces and the plans shows 121, so there are 41 spaces extra and since these
spaces are in the fall area of the cell tower, they should be eliminated or reduce the
total spaces. Mr. Eppley said that there are
modification requests; Ms. Alker said that they are asking relief from Section 2.603.B.32
elevation plans because these buildings will be built.
Mr. Decker said for the purposes of
the land development plan moved that he would support waiving the requirement to show
floor elevation plans granting the waiver 2.603.B.32.
Mr. Eppley seconded the motion. All
voted aye. Motion carried unanimously. Ms. Alker said that they are also requesting relief
from Section 3.213.H.2 which requires driveway locations be set back a minimum of 5-feet
from property line. Mr. Decker moved that the waiver request for Section 3.213.H.2 be
granted. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. After
much discussion concerning landscaping, parking, lighting, stormwater, access road into
the project, the cross easement agreement/right-of-way, making repairs to the street,
outside agencies approvals, contributions, correcting dates on the plan, cleaning up the
plan and the action deadline, Mr. Decker moved that
we table the action on the land development plan for Troy Nauman subject to receipt of a
time extension waiver letter agree to extend until our next meeting on March 2nd. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
New
Business:
1. Acknowledge
Receipt of $285,785.29 From The Commonwealth of Penna. And Ratify Payment #5 In The Amount
Of $285,785.29 To Slusser Brothers For PennDOT Project #T-4499 – SR 33 & Rte.
611, Bartonsville. Mr. Eppley said that he
a copy of the check for said amount, we also received the check from PennDOT and we sent a
check to Slusser Brothers. Mr. Decker moved to acknowledge receipt of $285,785.29 from the
Commonwealth of Pennsylvania and ratify Payment #5 in the amount of $285,785.29 to Slusser
Brothers for PennDOT Project #T-4499, SR33 & Rte. 611, Bartonsville. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
2. Ratify Agreement With HRI, Inc. For Use Of Township
Parcel At Wigwam Park Road and Route 611. Mr. Eppley
said that he received an amendment to the agreement from Mr. Deetz and was faxed back
initialed by an HRI representative for the use of the township’s property by the
substation at 611 and Wigwam Park Road. Mr.
Decker added that HRI is doing some contract work on the Interstate & 33 & 209;
they need a site for a construction office and he thinks in consideration that the
township will get some milling work. Mr.
Decker moved that we ratify and execute the
agreement with HRI, Inc. for the land use/lease. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously.
Executive Session:
Mr. Decker moved to recess to
executive session at 8:26 P.M. to discuss real estate litigation and personnel matters. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Decker moved to return to regular session at 8:33
P.M. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Decker stated that we discussed real estate issues in executive session, there were no
motions.
There
being no further business, Mr. Decker moved to
adjourn the meeting at 8:35 P.M. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously.
Respectfully
submitted,
Judith Ann Adkins
Recording Secretary
TOWNSHIP OF
STROUD BOARD OF SUPERVISORS MEETING MINUTES
REGULAR MEETING, MARCH 2, 2010, 7:00 P.M.
The Stroud
Township Board of Supervisors meeting was called to order by Chairman, Edward C. Cramer at
7:01 P.M., with the Pledge of Allegiance, at the Stroud Township Municipal Center, 1211
North Fifth Street, Stroudsburg, Pa. Also
present were Vice-Chairman & Secretary, Daryl A. Eppley; Supervisor/Roadmaster, James
L. Decker; Township Solicitor, Richard E. Deetz; Township Engineer, Chris McDermott, of
Reilly Associates; Office Manager & Recording Secretary, Judy Adkins.
Public Participation:
Chairman asked if there were any comments on non-agenda items, there
were no public comments from the floor.
Approve Minutes
of Public Hearing, Ordinance No.5-2010, Residential Tenant Registration, February 16,
2010, 7:00 P.M. Mr. Eppley moved to approve the minutes of the Public Hearing,
Ordinance No. 5-2010, Residential Tenant Registration, February 16, 2010, 7:00 P.M. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
Approve Minutes
of Regular Meeting, February 16, 2010, 7:08 P.M. Mr.
Eppley moved to approve minutes of the regular
meeting, February 16, 2010, 7:08 P.M. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously.
Approve Payment
of Bills: General Fund: $58,192.23. Mr.
Cramer moved to approve payment of bills from the
General Fund for $58,192.23. Mr. Decker
seconded the motion. All voted aye. Motion carried unanimously. Glen Brook
Golf Course: $4,021.64. Mr. Cramer moved to approve payment of bills for the Glen Brook
for $4,021.64. Mr. Eppley seconded the
motion. All voted aye. Motion carried unanimously.
Old
Business:
1. Final Major Subdivision Plan – Godfrey’s
Ridge Phase III – SALDO #06-13,
Planning Commission
Recommendation: Action Deadline: 4/7/10. Mr. Eppley
addressed this item stating that there is no change in status and moved to table.
Mr. Decker seconded the motion. All
voted aye. Motion carried unanimously. Mr. Cramer said at the last Sewer Authority
meeting, there was a draft handed out but hasn’t had a chance to look at it but will
circulate it.
2. Set Hearing Date For Petition By OK-2 Restaurant
Group, LLC to Amend Zoning Ordinance. Mr.
Eppley addressed this item stating that he has a letter dated March 2, 2010 from our
Planning Administrator, Camille Lore and read said letter.
The Planning Commission recommended to the Board of Supervisors they do not
feel that the current sign ordinance as written is deficient and do not believe this is
necessary at this time. Mr. Eppley said that
the main proposed amendments deals with the menu boards and perhaps we could have a work
session. Mr. Deetz said that there should be a
work session and Mr. Eppley said that he will set something up for a work session. Mr. Eppley said at this time we don’t need to
set a hearing date and moved to table the setting
of a hearing date. Mr. Decker seconded the
motion. All voted aye. Motion carried unanimously.
3. Authorize Signing of Inter-Municipal Agreement
Between Stroud Township and Stroud Township Sewer Authority.
Mr. Cramer
addressed this item stating at the last Sewer Authority meeting, they approved signing of
the Inter-Municipal Agreement on their part and now
it’s up
to the Supervisors and we need to set a hearing date.
Mr. Cramer moved to direct the
solicitor to draft an ordinance with regards to the Inter-Municipal Agreement between Stroud
Township and Stroud Township Sewer Authority for the earliest possible date to have a
hearing on this. Mr. Decker seconded
the motion. All voted aye. Motion carried unanimously.
4. Pines at Stroud – Final Release. Mr. Eppley addressed this item stating that he
received a copy of a letter from Boucher & James and he had a follow-up phone call
from Kristy of Boucher & James regarding her comment letter, Item 1, Paragraph 1
– it’s not a deficiency of the as-built plans – the deficiency is in the
quantity of plans that were received. Present
was Donna Alker, PE who prepared the plans; she brought the Mylar set that’s needed
and two paper sets so that satisfies Comment 1. Mr.
Eppley said that the developer did cap-off the roof-leaders, they’re not a permanent
cap and they could be removed, the concern there is the stormwater could flow into the
parking lot and freeze during the winter months and that’s a risk the developer
takes. Mr. Eppley added that those are the two
items that are holding up a $9,900.00 release and this has been going on since October
when it was first requested. Mr. Eppley said
given that the as-built plans are satisfactory; we have the remaining copies that are
needed to be signed off and he would be comfortable to move for the release of the $9,967.12 subject to a
letter from Boucher & James stating that they received the outstanding plan sets. Mr. Cramer seconded the motion. Discussion – Mr. Decker added with the
understanding payment of any outstanding engineering review fees. Mr. Cramer said correct and they are up to date
with that. Mr. Eppley moved to accept Mr. Decker’s friendly amendment
to the motion. Mr. Cramer seconded the
friendly amendment. All voted aye. Motion carried unanimously.
5. Planning Commission Recommendation – R. Troy
Nauman Land Development Plan – SALDO 2009-08, Action Deadline: 3/2/2010. Present on
behalf of this plan was Ms. Donna Alker, P.E. from Achterman Associates and this plan was
tabled at the last meeting. Mr.
McDermott reviewed Boucher & James’s engineering comments that were made to the
Planning Commission starting with the Item 1 –
fall zone for the tower and making the notation on the plan for the tower height, Items 2
& 3 - had to do with modification requests which were approved at the last Supervisor’s
meeting, Item 4 – had to do with edge of the pavement is partially obstructed by
utility information, Item 5 – addressing the lighting plan, Item 6 – at the last
meeting, the Supervisors requested that four parking spots in the tower fall zone be
removed and that has been addressed, Item 7
– showing easements on the plan, Item 8 – Boro of Stroudsburg will not require a
Road Occupancy Permit, Item 9 – Stormwater Maintenance Agreement will be provided,
Item 10 – In-lieu of fees should be established, Item II & 12 – Stormwater
and Stormwater Agreement remains outstanding, Item 13 – Erosion & Sediment
Control Plan is at the Conservation District for review, Item 14 – the plans have
been revised to indicate all requested modifications and Item 15 – notes all the
outside agencies approvals needed. After
discussion on all the above, Mr. Eppley moved for
the approval of the R. Troy Nauman Land Development Plan conditioned upon the following:
receipt of an adequate development agreement, all approvals of outside agencies,
resolution of outstanding comments of Reilly Associates review letter dated March 2, 2010,
and any subsequent written comments, to the satisfaction of the township including
as-built plans showing grades for adequate drainage, payment of any outstanding township
engineer review fees, receipt of recreation fee in-lieu of open space in the amount of
$5,267.00 at the time of the development agreement and receipt of $3,000.00 contribution
to the Fire Department Fund payable in $1,000.00 installments for each of the new three
buildings at the time of issuance of an occupancy permit.
Mr. Decker seconded the motion. All
voted aye. Motion carried unanimously.
New
Business:
1. Authorize Change To Approved Pavement Depths
Requested By Borton-Lawson On Behalf Of Whitestone Village. Mr. Eppley addressed this item stating that he
received a letter dated February 1, 2010 from Township Engineer, Chris McDermott with his
recommendation on the basis for the change. Mr. McDermott said that they reviewed this and
they are asking for modification to their land development plan. Mr. McDermott said that they reviewed that and they
recommend that be permitted because it is not a local road by decreasing the base course
by one inch. Mr. Decker said based on the
engineer’s recommendation moved to approve the
pavement design change request. Mr. Eppley
seconded the motion. All voted aye. Motion carried unanimously.
At 7:35
P.M., the Supervisors excused Township Engineer, Chris McDermott.
2. Ratify Execution Of Salt Contract
Participation Agreement With Pa. Dept. of General Services for 2010-2011 Winter Season. Mr. Decker
addressed this item stating that the deadline for participation of the general services
salt contract for next winter season is March 17th, he completed the agreement
on-line sending to General Services and we just need to ratify that we are going to
participate. Mr. Decker moved to ratify execution of Salt Contract
Participation Agreement with Pa. Dept. of General Services for 2010-2011 Winter Season. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
3. Authorize Release No. 3 For Stokes Ave. Apartments
In The Amount of $347,550.79 Per Recommendation Of The Township Engineer. Mr. Cramer addressed this item stating that
there is a dispute and we can only release what the engineer’s authorizes. Mr. Decker said based on the engineer’s recommendation moved to
authorize Release No. 3 for Stokes Ave. Apartments in the amount of $347, 550.79. Mr. Cramer seconded the motion. Mr. Eppley abstained from voting due to past
business dealings with the developer. Motion
carried 2-0.
4. Acknowledge Receipt of $47,851.56 From The Commonwealth
of Pa. and Authorize Payment #6 In The Amount of $106,962.81 to Slusser Brothers for
PennDOT Project T-4499 – SR 33 & SR 611 Bartonsville. Mr. Cramer
said that he doesn’t know where the $106,962.81 came from, this payment is the last
request submission that Slusser Brothers had put in and this catches this project up to
date. Mr. Eppley said that the completion date
was in April; they are approaching that time and they should get everything done by the
completion date. Mr. Cramer said that the
poles are installed, the overhead lighting’s in and the signage is done, it’s
just the paving to be done. Mr. Decker added
to change the phasing, it’s a much smoother operating intersection, and it’s a
great improvement. Mr. Cramer said that it
looks good and we haven’t had any complaints since they completed the new poles and
lighting. Mr. Eppley said that they need new
pavement and pavement markings. Mr. Cramer moved to acknowledge that receipt and forward that
payment on to Slusser Brothers in the amount of $47,851.56. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
5. Authorize Donation In The Amount Of $250.00 To The
Brodhead Watershed Associates As An Adopt-A-Stream Sponsor – Budget Line Item
460.001. Mr. Cramer
addressed this item stating that this is something we do every year and moved to authorize donation in the amount of $250.00
to the Brodhead Watershed Associates as an Adopt-A-Stream Sponsor, Budget Line Item
460.001. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
6. Authorize Donation of $300.00 From Developer
Recreation Fees To Knights of Columbus For Annual Kids Fishing Contest at Brodhead Creek Park. Mr. Cramer
addressed this item stating this is something that we have been doing for the couple of
years, we take it out of our developer’s recreation fees and it has been very
successful. Mr. Eppley added that last year
there were over 200 present, kids, plus parents and grandparents. Mr. Cramer moved
to authorize donation of $300.00 from the Developer Recreation Fees to Knights of Columbus
for Annual Kids Fishing Contest at Brodhead Creek Park.
Mr. Decker seconded the motion. All
voted aye. Motion carried unanimously.
7. Acknowledge Receipt of JAG Grants Funds From Monroe
County and Disbursement to SARP in The Amount of $57,073.00.
Mr. Eppley addressed this item stating that JAG stands for Justice
Assistance Grant; the police department used it to purchase several pieces of equipment,
we received from the county the same amount and we are turning it over to the Police Dept.
Mr. Eppley moved to acknowledge receipt of JAG
grants funds from Monroe County and disbursement to SARP in the amount of $57,073.00. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously.
8. Authorize Release No. 6 For DEPG Stroud Associates
- Phase III – Not Including Sonic Portion – In The Amount Of $28,235.03 Per
Recommendation of Engineer. Mr. Cramer
addressed this item stating that he received a letter dated March 2, 2010 from our
engineer and read said letter. Mr.
Cramer moved to authorize Release No. 6 for DEPG
Stroud Associates, Phase III, not including Sonic Portion in the amount of $28,235.03 per
recommendation of engineer. Mr. Decker
seconded the motion. All voted aye. Motion carried unanimously.
Executive
Session: Mr. Decker
moved to recess to executive session at 7:44 P.M.
to discuss real estate matters, litigation and personnel. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Decker moved to return to regular session at 8:47
P.M. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. Chairman
stated that litigation and land acquisition were discussed in executive session, there
were no motions.
There being no
further business, Mr. Decker moved to adjourn the
meeting at 8:48 P.M. Mr. Eppley seconded
the motion. All voted aye. Motion carried unanimously.
Respectfully
submitted,
Judith Ann Adkins
Recording Secretary
TOWNSHIP OF
STROUD BOARD OF SUPERVISORS MEETING MINUTES
REGULAR MEETING, MARCH 16, 2010, 7:00 P.M.
The Stroud
Township Board of Supervisors meeting was called to order by Chairman, Edward C. Cramer at
7:03 P.M., with the Pledge of Allegiance, at the Stroud Township Municipal Center, 1211
North Fifth Street, Stroudsburg, Pa. Also
present were Vice-Chairman & Secretary, Daryl A. Eppley; Supervisor/Roadmaster, James
L. Decker; Township Solicitor, Richard E. Deetz; Office Manager & Recording Secretary,
Judy Adkins. Absent was Township
Engineer, Chris McDermott, Reilly Associates
Public Comments: Chairman asked if there were any
comments on non-agenda items, there were no public comments from the floor.
Approve Minutes of Regular Meeting, March 2, 2010,
7:00 P.M. Mr. Eppley moved to approve minutes of the regular meeting,
March 2, 2010, 7:00 P.M. Mr. Decker
seconded the motion. All voted aye. Motion carried unanimously.
Approve Payment
of Bills: General Fund: $170,505.98. Mr.
Cramer moved to approve payment of bills from the
General Fund for $170,505.98. Mr. Decker
seconded the motion. All voted aye. Motion carried unanimously. Approve
Payment of Glen Brook Golf Course: $2,141.75. Mr.
Cramer moved to approve payment of bills from the
Glen Brook Golf Course for $2,141.75. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously.
Treasurer’s
Report: Month of February. Mr. Decker moved to accept the report as presented. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
Roadmaster’s
Report: Mr. Decker, Roadmaster said that he has just agenda items.
Police Report
for Months of January & February. Chairman
said that we have the police reports for the months of January & February for review
after the meeting or get a copy.
Solicitor’s
Report: Mr. Deetz
said that he has real estate items for executive session.
Engineer’s
Report: Engineer not present, no report given.
Old
Business:
1. Final Major Subdivision Plan – Godfrey’s
Ridge, Phase III – SALDO #06-13, Planning Commission Recommendation: Action Deadline:
4-7-10. Mr. Eppley
addressed this item stating that there is no change in status, however he e-mailed Bill
Hopkins today and he is aware of the action deadline.
Mr. Eppley moved to table. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously.
2. Set Hearing Date For Petition By OK-2 Restaurant
Group, LLC To Amend Zoning Ordinance. Mr.
Eppley addressed this item stating that this deals with the proposed Sign Ordinance
amendments to provide menu boards not just at Sonic but they would apply to other menu
boards and another thing that came up during this time frame was that the Little League
wants to put up sponsorship boards down at the Little League field at Creekview Park. Mr. Eppley said that perhaps we could combine this
within the potential sign ordinance amendment, also we talked about setting up a workshop
with Mr. Wolfe and his client, Mr. Deetz said that he would suggest a workshop before we
go further. Mr. Eppley moved to table this matter and we’ll work with
Mr. Deetz to set a workshop up. Mr. Decker
seconded the motion. All voted aye. Motion carried unanimously.
New
Business:
1. Open Fuel Bids. Mr. Deetz opened and read aloud the bids as
follows: Mountain Fuels for 18,000 gallons of highway diesel
fuel – 2.381 per gallon, Total - $42,858.00 and for 5,000 gallons of 89 octane
unleaded – 2.441 per gallon, Total - $12,205.00 and Stiff Oil – 18,000 gallons of highway diesel fuel
– 2.265 per gallon, Total - $40,815.00 and for 5,000 gallons of 89 octane unleaded
– No Bid. Mr. Decker moved to table for review and tabulation. Mr. Cramer seconded the motion with a question
– asking why don’t we have 87 octane bid, Mr. Decker said he thinks that was the
fuel they had the ongoing water problem and cost us a sufficient amount of money for fuel
filters in the trucks and lawn equipment. Mr.
Cramer said he thought that was with the diesel fuel; Mr. Decker said that was in the
gasoline. All voted aye. Motion carried unanimously.
2. Authorize Wage Increase To Employees at Glen Brook
Golf Course Per Attached Schedule Effective March 29th. Mr. Cramer
addressed this item stating that this is the same as we did with the township employees
this year across the board increase and the full time people at the golf course haven’t
had a raise since we purchased the golf course in 2005.
Mr. Eppley said that 2% is cost of living; Mr. Decker asked if this is a
raise or a cost of living adjustment. Mr.
Cramer said that 2% is 2% and it’s all we can afford, Mr. Decker added just so the
record is clear because you said 2% like all the other employees were granted a cost of
living. Mr. Cramer said he doesn’t know
if that keeps up with the cost of living, it’s 2%.
Mr. Decker moved to per the attached
schedule grant the 2% cost of living increase to the golf course employees. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
3. Approve Contribution To The Pocono Arts
Council In The Amount of $400.00, Budget Line Item 460.003.
Mr. Decker moved to approve
contribution to the Pocono Arts Council in the amount of $400.00, Budget Line Item
460.003. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously.
4. Authorize Signing Three Agreements and
Resolutions #32, 33 & 34 to Provide Street Sweeping and Mowing Services To PennDOT
Until June 30, 2013 For $9,000.00. Mr. Cramer
asked Mr. Decker if that was for all three years, Mr. Decker said that is per year. Mr. Cramer said that should be clarified per year,
Mr. Eppley said that he didn’t notice if it said per year basis and his apologies if
he misread it. Mr. Cramer asked if it’s
already started, Mr. Decker said that is correct and this is the resolution that we
adopted last year in March, it was one agreement that included all three of those
functions and when it got to Harrisburg, legal counsel if you can believe that decided it
wasn’t appropriate for all three functions to be one agreement and rejected it. Mr. Decker added so now, we have three agreements
for each of those functions, one for mowing, one for sweeping and one for roadside
brushing and that is why this is back before us, otherwise last year’s agreement
would be in effect. Mr. Decker moved to execute the three separate agreements with
PennDOT for the services of street sweeping, mowing the Ninth Street off ramp and
vegetation clearing with the Tiger Mower. Mr.
Eppley seconded the motion with a friendly
amendment that we also execute resolutions that came with the agreements which were not
numbered but we’ll number them according to our sequence of next resolutions. Mr. Decker moved
to accept Mr. Eppley’s friendly amendment.
Mr. Eppley seconded the friendly amendment. All voted aye.
Motion carried unanimously.
5. Authorize Minor Revision To Whitestone Village Land
Development Plan Relative To Landscaping In Lieu of Fencing Per Recommendation Of Township
Engineer. Present on behalf of this plan
was Nathan Yoder; Mr. Yoder said that once they got done with the final land development,
they ended up with a situation where according to code; the flush end of their building
had to be twenty feet from the floodplain which caused them to have to move the building
four feet to be in compliance with the zoning and it doesn’t affect anything else. Mr. Yoder also said that one of the things that the
Planning Commission and the township was to put a barrier from the steep slopes near the
detention pond in the back. Mr. Eppley said
basically they moved the building four feet north; there are two sections of fence that
would have solid hedging instead of vinyl fencing and our engineer recommended the
township accept revisions as proposed on the plans of his letter dated March 10, 2010. Mr. Decker moved to authorize minor revision to Whitestone Village
Land Development Plan be approved as submitted per the engineer’s endorsement. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
6. Accept Letter of Resignation From Camille Lore
Effective March 26, 2010. Mr. Cramer
read letter of resignation dated March 15, 2010 from Camille Lore, Planning Administrator
effective March 26, 2010. Mr. Cramer moved to accept the letter of resignation from Camille
Lore effective as March 26, 2010. Mr.
Decker seconded the motion. All voted aye.
Motion carried unanimously.
Executive Session:
Mr. Cramer moved to recess to
executive session at 7:21 P.M. to discuss litigation, real estate matters and personnel
issues. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Cramer moved to return to regular session at 7:47
P.M. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously. Chairman
stated the Board discussed litigation, property acquisition and personnel matters. Mr. Cramer moved
to set a hearing date for April 6, 2010, 7:00 P.M. to adopt Ordinance No. 6, amending the
Stroud Area Regional Police Pension Plan. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously. Mr. Cramer moved to adopt agreement with regards to Glen Brook
Lease Agreement Addendum No. 2 with Pat Mullally that runs from April 1, through December
31, 2010. Mr. Eppley seconded the motion. Mr. Decker opposed.
Motion carried 2-1.
There being no
further business, Mr. Decker moved to adjourn the
meeting at 7:50 P.M. Mr. Eppley seconded
the motion. All voted aye. Motion carried unanimously.
Respectfully
submitted,
Judith Ann Adkins
Recording
Secretary
TOWNSHIP OF STROUD BOARD OF SUPERVISORS MEETING MINUTES
REGULAR MEETING, APRIL 6, 2010, 7:04 P.M.
The Stroud
Township Board of Supervisors was called to order by Chairman, Edward C. Cramer at 7:04
P.M., with the Pledge of Allegiance, at the Stroud Township Municipal Center, 1211 North
Fifth Street, Stroudsburg, Pa. Also present
were Vice-Chairman & Secretary, Daryl A. Eppley; Supervisor/Roadmaster, James L.
Decker; Township Solicitor, Richard E. Deetz; Township Engineer, Chris McDermott, PE,
Reilly Associates; Office Manager & Recording Secretary, Judy Adkins.
Public Comments: Present was Brenda Mitstifer, a resident at 1095 Wallace
Street, expressed her concern about the intersection of Ave. C &
Wallace Street of people not stopping and offering some suggestions to make the
intersection a four-way stop, painting on the Ave. C side both coming down and going up
– STOP. Ms. Mitstifer said that she doesn’t
want to see anyone get killed and she has seen kids get hit on scooters, bicycles, and
near misses; she also talked to the police and to address the Board. Chairman said that we have been contacted by
someone from the state and the L-TAP program; they will provide free engineering for up to
six intersections in the township. Ms.
Mitstifer said that there’s a park there and a sign saying Slow - Children Playing
and no one adheres to it whether they are going up Ave C or on Wallace Street. Chairman said about 10 years ago or so, we had an
engineering study on Wallace to make four-way stops, two-way stops and there is so much
foot traffic use on Wallace Street with walkers, bikers, joggers, he feels that it needs
to be re-visited and it’s confusing – one intersection is a two-way stop and the
next intersection is a four-way stop. Chairman
said that they discuss this in executive session and thanked Ms. Mitstifer for her input.
PennDOT
Presentation of Route 191 Brodhead Creek Replacement.
Present
from PennDOT was Julianne Dargan, P.E., PennDOT Project Manager, Steven Sadofsky, P.E. and
Jim Brody. Ms. Dargan said that Steve and Jim
are Environmental Consultants and she passed out a map of S.R. 191, Section 03B, Stites
Bridge Replacement, a map of the proposed detour and a plan display survey. Mr. Sadofsky stated that they are from STV Inc., an
engineering firm located in Douglassville, an area of Berks County. Mr. Sadofsky said that the Board for the
opportunity to present their plans on the replacement of the S.R. 191, the Stites Bridge
across the Brodhead Creek, Stroud Township, Monroe County.
The bridge is located just north of the intersection of 191 and 447 and the
bridge is owned by the Commonwealth of Pennsylvania. Mr.
Sadofsky stated that they are proposing replacing the existing bridge with a new structure
consisting of a concrete deck, supporting beams and foundations, the existing bridge needs
to be replaced due to its current condition, according to PennDOT’s most recent
inspection reports, the bridge is functionally obsolete and structurally deficient; they
are proposing to build a new bridge there which would be slighter wider. Mr. Sadofsky stated that the proposed project will
cost about 2.5 million dollars and is expected to start construction in late 2011; taking
about one year to complete and reviewed the proposed detour is 21 miles in length and only
utilizes state routes. Mr. Eppley asked if
this is the bridge before the tunnel and not the bridge that goes over the Brodhead Creek
just north of here at the traffic light at 191 and 447, Mr. Sadofsky said that it’s
where 191 goes to the left and 447 goes to the right, Mr. Eppley said that there was some
confusion which bridge, we didn’t know for certain which bridge crossed the Brodhead
Creek near 447. Mr. Sadofsky asked if 191
crosses the Brodhead in a couple of spots, Mr. Eppley said correct. Mr. Sadofsky said that this is the northern one
just after Mary Ann’s Dairy Bar. Mr.
Eppley asked if Pocono, Paradise, Barrett and Price Townships are aware of this project
other than what you’re presented tonight; Mr. Sadofsky said that they sent out
letters to each of the townships to let them know that we would be here tonight with our
presentation. Mr. Eppley questioned
if they are aware of this 21 mile detour which mostly affects them more so than the
majority of the residents in Stroud Township, Mr. Sadofsky said that they are definitely
some of routes going up there that can be used. Mr.
Ken Brown, Manager of Brodhead Creek Regional Authority, a water company down stream
expressed concern about construction materials and chemicals used in the streambed to
protect the waterway and responding to an emergency. Mr.
Sadofsky said that he understands his concerns; Ms. Dargan said that they are bound by the
regulations of the Monroe County Conservation District; they will be getting all required
permits and there are restrictions when the contractors can be working in there. Mr. Eppley asked Julianne will be the contact
person and she said that she will be and will hand out her business card. Mr. Brown said that he will talk to Craig Todd at
the Monroe County Conservation District. Mr.
Cramer said he is glad that we clarified where this bridge is because he was confused and
the one he was thinking of looks like it needs replacement also. Ms. Lorna O’Farrell, a representative from
Rep. Mario Scavello’s office was present and asked if he has driven the route, Mr.
Sadofsky said that he has driven every road even in the rain. Ms. O’Farrell said that if they need any help
in handing out any of the information to the community on the detour to call their office. Mr. Decker asked if it’s a PennDOT structure
or a railroad structure and the reason he is asking is because it has some sufficient
issues to see if it could be coordinated with them to make their repairs during the
closure, Mr. Sadofsky said he doesn’t think that they can be closed at the same time. Mr. Deetz asked why it is going to take a year and
tighten up the specs and have the contractor be in and out in two months, Mr. Sadofsky
said that two month’s would be too short period of time but it could be less time, it’s
just an estimate of time. Mr. Eppley asked if
they have contacted all the emergency services providers, Mr. Sadofsky said that they
notified all the emergency services that they would be here tonight. Ms. Dargan said that everyone was notified but as
they get closer to construction, everyone will be notified again and that this is just a
warning of the construction. Mr. Cramer
expressed concern about more traffic on 447and there are two developments off of 447. Mr. Charlie Poalillo, a resident asked if there be
any advance warning that the road is closed, Mr. Sadofsky said as time gets closer to
construction, there will be a signs prior to construction giving the dates when
construction will start. Ms. Dargan said that
they leave the board with the information concerning the construction project.
Approve
Minutes of Regular Meeting, March 16, 2010, 7:00 P.M.
Mr. Eppley
moved to approve the minutes of the regular
meeting, March 16, 2010, 7:00 P.M. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously.
Approve Payment of Bills: General Fund - $74,961.46. Mr. Cramer moved to approve payment of bills in the amount of
$74,961.46 from the General Fund. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously.
Approve
Payment of Bills Glen Brook Golf Club: $11,553.06. Mr. Cramer
moved to approve payment of bills in the amount
of $11,553.06 from the Glen Brook Golf Club. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously.
Approve
Payment of Bill - Koch Financial Corp.:$24,283.11 – Liquid Fuels Account. Mr. Decker
moved to approve payment for $24,283.11 to Koch
Financial Corp. from the Liquid Fuels Account. Mr.
Cramer seconded the motion. All voted aye. Motion carried unanimously.
Old Business:
1. Final
Major Subdivision Plan – Godfrey’s Ridge Phase III – SALDO #06-13, Planning
Commission Recommendation: Action Deadline: 4/7/2010; Time Extension Request To September 21, 2010. Mr. Eppley addressed this item stating tonight
is the action deadline; he has a request to extend the action deadline until September 21,
2010 and moved to table it. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
2. Set Hearing Date For Petition By OK-2 Restaurant
Group, LLC To Amend Zoning Ordinance. Mr.
Eppley addressed this item stating that there is no change in status and moved to table.
Mr. Decker seconded the motion. All
voted aye. Motion carried unanimously.
3. Award Fuel Bids.
Mr. Decker
addressed this item stating that at our last meeting we opened the fuel bids for diesel
and gasoline; we had two vendors’ submitted proposals and both the bid documents were
in order. Mr. Decker said low bid for diesel was from Stiff Oil Company,
Stroudsburg at 2.267 cents per gallon and the low bid for the gasoline was Mountain Fuels,
East Stroudsburg was 2.441 cents per gallons. Mr.
Decker moved that we award the fuel bids to the
respective bidders. Mr. Eppley seconded
the motion. All voted aye. Motion carried unanimously.
New
Business:
1. Land
Development Plan – Pennsylvania American Water – Blue Mtn. Lake Wastewater
Treatment Plant Upgrade – Planning Commission Recommendation; Action Deadline: May
25, 2010. Present on
behalf of this plan was Mr. Jim Conner, P.E., Project Manager for the applicant. Mr. McDermott reported that the Planning Commission
recommendation this waiver is granted and he would support their recommendation. Mr. Eppley
said that the outstanding modification requires which have been recommended by the
Planning Commission would be Section 3.213.J relative to non-residential driveway surfaces
to being paved, 3.601.A, 3.603.A relative to requiring sidewalks and curbs was
recommended, 2.700 relative to public dedication of land or recreational facilities or
payment of recreation fees, 2.603.C.10
relative to requiring a property boundary recommended for modification and 2.603.C.7
relative to requiring a map of contiguous holdings. Mr.
Eppley moved to grant the modification requests as
stated. Mr. Cramer seconded the motion.
Discussion – Mr. Decker said under Section 3.700 asked if they would help in
underwrite the cost of trout for the kids fishing contest for $300.00 a year. Mr. Cramer said that he was thinking more of a
donation to the Fire Dept. considering the location and possibly of fire of emergency
services. Mr. Conner asked if he would prefer
a fee in-lieu of, Mr. Cramer asked if they had some type of a grant for fire companies. Mr. Connor said that he believes they do and he
will look into it. All voted aye. Motion carried unanimously. After review and discussion on Mr. McDermott review
letter, Mr. Eppley moved for the approval of the
Pennsylvania American Water-Blue Mountain Lake Wastewater Treatment Plan upgrade land
development plan subject to receipt of a adequate development agreement, all approvals by
outside agencies, resolution of outstanding comments of Reilly Associates review letter
dated April 6, 2010 to the satisfaction of the township, payment of any outstanding
township engineer review fees, change of the plan relative to fencing including 342 feet
of the 6-foot shadow box wooden fence along the McKeown property line and a green poly
coated chain link fencing without barbwire 6-feet high, the addition of the connection
detail for the outfall discharge and receipt of $1,500.00 contribution towards the Stroud
Township Volunteer Fire Dept. Fund. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously.
2. Open
Quarry Stone and Road Construction Materials Bids.
Mr. Deetz opened and read aloud the stone and road material bids as
following: E.R.
Linde Construction – 100 tons of
crushed limestone, unit price – $11.00, 1,000 tons of driveway stone ¾”, unit
price $12.50, 200 tons of crushed limestone, unit price - $9.00, 1,000 tons of 2RC, unit
price
$8.75, 50 tons of crushed limestone-2B - $11.00, 60
Gabion Stone-Type A, unit price $14.00, 400 tons of R-8 Rip Rap Stone - $18.00 per unit
delivered; Hanson Aggregates – 100 tons
of crushed limestone #4, unit price - $10.95, 1,000 tons of driveway stone ¾”, unit
price $10.25, 200 tons of 3A crushed limestone, unit price $10.95, 1,000 tons of 2RC -
$8.30 per unit, 50 tons of Bituminous Wearing Course 9.5mm, FOB plant - $54.75, 50 tons of
Bituminous Binder Course Mix, 25mm, FOB plant - $47.50 and No Bid on the other items; Warren Materials, Division of Lehigh Valley –
the bid is only on 20 tons of permanent pavement repair mix-QPR - $122.00 per ton; Locust Ridge Quarry – Bid only on the 50 tons
of Bituminous Binder, FOB plant - $58.00 per ton and 50 tons of Bituminous Binder Course
Mix, 25 mm- $48.00; 209 Enterprises, Division of H
& K– 100 tons of crushed limestone #4 - $11.47, 1,000 tons of driveway stone
¾” - $9.12, 200 tons of the limestone 3A, $11.47, 1,000 tons of 2RC - $9.12, 50 tons
of crushed limestone, 2B - $12.22, No bid on the bituminous materials, 60 tons of Gabion
Stone, Type A - $14.94 per ton, 400 tons of R-8 Rip Rap Stone - $26.74 per ton, Eureka
Stone Quarry – 100 tons of crushed limestone $4 - $11.90, 1,000 tons of 2RC - $8.55,
50 tons of crushed limestone-2B - $12.15, 50 tons of Bituminous Wearing Course Mix, 9.5mm
- $66.00 per ton – FOB plant, 50 tons of Bituminous Wearing Course Mix, FOB plant -
$55.50 per ton and No bids on the other bids. Mr.
Decker moved to table for review and tabulation. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
3. Authorize
Contribution To Monroe County Historical Association In The Amount Of $250.00 As Municipal
Sponsor – Budget Line Item #460.004. Mr.
Cramer moved to authorize contribution to Monroe County
Historical Association in the amount of $250.00 as Municipal Sponsor – Budget Line
Item #460.004. Mr. Decker seconded the
motion. All voted aye. Motion carried unanimously.
4. Authorize
Solicitor To Prepare Ordinance For Dedication Of Serfass Lane and Set Hearing Date. Mr. Cramer said that Serfass Lane duplicates other
names in the township with the re-addressing and we can get it dedicated but we will have
to change the name soon. Mr. Eppley said there
are a number of roads that are going to be submitted for re-naming in the township and we
can include this as one of them; Mr. Deetz said that there will be an ordinance to change
all the names. Mr. Cramer said that we will
set up as Serfass Lane for now. Mr. Decker moved to set the hearing date for May 4, at 7:00
P.M. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
5. Authorize Solicitor To Prepare Ordinance For
Intermunicipal Agreement With Sewer Authority And Set Hearing Date. Mr. Deetz suggested the same day, May 4th
and this is the agreement with just the Stroud Township Sewer Authority to clarify the
ownership and organization. Mr. Cramer moved to authorize solicitor to prepare Ordinance
for Intermunicipal Agreement with Sewer Authority for May 4th at 7:00 P.M. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
6. Authorize Solicitor To Prepare Ordinance To Amend
B.C.R.A. Articles Of Incorporation And To Enter Into Intermunicipal Agreement with Sewer
Authority, B.C.R.A. And Other Entities And Set Hearing Date.
Mr. Deetz
said that we can also do that on May 4th and the entities are the Borough of
Stroudsburg, the townships of Pocono, Smithfield, Hamilton and Stroud. Mr. Eppley moved
to authorize solicitor to prepare Ordinance to amend B.C.R.A. Articles of Incorporation
and to enter into Intermunicipal Agreement with Sewer Authority, B.C.R.A. and other
Entities and set hearing date for May 4th at 7:00 P.M. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously.
7. Authorize Release No. 1 In The Amount of $77,000.00
For Berean Bible Fellowship Church Per Recommendation of Township Engineer. Mr. McDermott said that he did the site review
today and the Berean Church requested that 75% of the security amount be released. Mr. McDermott added that a lot of the work has been
done around the building, they haven’t finished significant portion of the other site
work and based upon his review, he’s recommending release of $52,595.00; it should be
noted that the building is completed and the Pastor indicated they will be looking for a
CO in the next few weeks. Mr. Cramer asked Mr.
McDermott if he saw the Pastor and did he indicate to him anything about the release, Mr.
McDermott said yes and he told him that he would go through the schedule and that a large
portion of the detention basis and landscaping hasn’t been done. Mr. McDermott stated
that the sewer work has been done and it should be noted that the building envelope is
somewhat different then what is on the plan-the shape of the building itself, but it does
fall within the envelope that they show; the sewage tanks are in a different locations and
the piping is slightly different, Helen Beers, SEO has seen it and approved the
installation but requested an as-built. Mr.
Cramer moved to authorize Release No. 1 in the
amount of $52,595.00 per recommendation of the township engineer for Berean Bible Fellowship
Church. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
8. Authorize Release No. 7 In The Amount Of $10,709.36
For DEPG Stroud Assoc. Per Recommendation Of Township Engineer. Present
was Ann Wingert from Niclaus Engineering, had a question on the 10% of Phase III, Mr.
Cramer said according to $14,905.00 for work remaining and 5% of the original contingency
which is $1,958.46. Ms. Wingert said OK. Mr. Cramer moved
to authorize Release No. 7 in the amount of $10,709.36 for DEPG Stroud Associates per
recommendation of the township engineer. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously. Mr. Cramer asked Ms. Winger if she has something
that is not on this agenda, Ms. Wingert said that she is questioning the release for Phase
I for DEPG North; they submitted a revised as-build plans and she believes that they
addressed the majority of the comments with Boucher & James, the previous township
engineer and she wanted to find out if the Supervisors were happy with the work so far or
if they need to do additional work on it and hopefully close out the escrow of Phase I. Mr. Cramer asked when they submitted those final
items requested by Boucher & James – what’s just today; Ms. Wingert said the
as-built plans for Phase III were revised slopes reference in the last Boucher & James
letter came in today, the waiver request for the outstanding items on the previous review
letter came in on the March 5th. Mr.
Eppley asked Ms. Wingert to briefly describe the waive request, Ms. Winger said that it’s
more of a clarification of the requirements of the as-built and questioning the
interruption of Boucher & James on the actual drawing.
Mr. Eppley asked what items are they requesting to waiver, Ms. Wingert
said that they feel Boucher & James is requesting things in access of what’s
listed in the developer’s agreement including the requirement to provide water
conformation of the stormwater DMP, as-built contorts, volume and this is not part of the
developer’s agreement. Mr. Eppley
said that maybe Mr. Deetz should look at this to see if this is reasonable or unreasonable
on the as-builds; this has been the big hang-up and have Mr. Deetz review what the
outstanding items are to see if the waiver request is in line. Mr. Cramer also suggested that if we get an OK by
Boucher & James on the as-builds and a favorable recommendation from Mr. Deetz on the
waiver request with regards to the as-builds that the money be released and we ratify at
our next meeting on May 4th providing we have an OK from the engineer and the
solicitor. Mr. Eppley said that he is in favor
of that. Mr. Decker said the two items that
are being requested in the Boucher & James letter – are they also citing sections
of SALDO, Ms. Wingert said no, they are only cited the section of SALDO that says there
should be an as-build survey and there is nothing in SALDO that requests these items. Ms. Wingert said that they can’t really
certify anything at this point and we provided all documentations that’s available;
they provided the certifications from the utility companies, the contractor has provided
certification that they did install the utilities according to plan, it’s just that
they lost their land surveyor. Mr. McDermott
said
that they
are probably covered and if the utilities are documented, he would accept it. Mr. McDermott said that he was out doing a sewer
inspection on a portion of Frantz Road which was abandoned and he noticed stormwater was
coming down and the landscape area has sever erosion going on and she might want to take
at that, Ms. Wingert said that she will definitely look at it; there is still landscaping
outstanding for this Phase III portion. Mr.
Cramer made a motion to approve the release and
ratify at our next meeting pending approval of letter from the township engineer and any
waivers from the solicitor with regards to the as-built plans and the money be released
and ratified at the next meeting. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously.
At 8:42
P.M., the Supervisors excused Township Engineer, Mr. McDermott.
9. Authorize Bids For 2010 Paving Projects. Mr. Decker
addressed this item stating that he would like to have John Davis, our Municipal Service
Representative to prepare the paperwork for the bid documents and to authorize bids for
the 2010 paving projects. Mr. Decker said that
this would be for the Katz development off of Chipperfield Drive surrounding Wedgewood Lake,
Mr. Eppley said that he would like to go out like they did the last time. Mr. Cramer moved
to table until our next meeting. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously.
10. Refer
Conditional Use Application by Stanley Litow to Planning Commission For The Construction
of Pool and Screen-In Porch in Floodplain and Set Hearing Date. Mr. Eppley said that we received an
application today from Nate Oiler, the application is for an in ground pool and a screened
in porch in the floodplain, procedurally we have to refer to the Planning Commission for
their recommendation. Mr. Eppley moved to refer to the Planning Commission and set a
hearing date for May 5th at 4:00 P.M. Mr.
Cramer seconded the motion. All voted aye. Motion carried unanimously.
Executive Session:
Mr. Decker moved to recess to
executive session at 8:53 P.M. to discuss litigation, property acquisition and personnel. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Decker moved to return to regular session at 9:32
P.M. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Eppley moved to extend the McKeown lease for the
former Truscello pizza parking lot property for term ending December 31, 2015, at a rental
of $1,000.00 per year due January 1st of each year. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Cramer moved to offer employment to John
DeCusatis for Planning Administrator position starting April 12th at rate of
$18.50 per hour plus full benefits after 30 days probation period. Mr. Eppley seconded the motion with a friendly amendment – the title as Planning
Administrator/Zoning Officer and Code Enforcement Officer. Mr. Cramer moved
to agree to Mr. Eppley’s friendly amendment.
Mr. Eppley seconded the amendment. All
voted aye. Motion carried unanimously. Mr. Cramer moved
to authorize Todd Weitzman to finalize and send out a default letter to Frank Young with
regards to the subdivision plan lands of Frank Young.
Mr. Eppley seconded the motion. All
voted aye. Motion carried unanimously. Mr. Eppley moved
to approve an amendment to the lease and joint venture agreement for Glen Brook for the
purpose of deducing the general liability insurance obligation of Doug & Pat, Inc.
from two millions gross a year to one millions gross subject to the principal being
insured under his own worker’s compensation policy.
Mr. Cramer seconded the motion. All
voted aye. Motion carried unanimously. Mr. Decker moved to authorize the execution to the Experience
Works paperwork for Harold Hock. Mr.
Cramer seconded the motion. All voted aye. Motion carried unanimously.
There
being no further business, Mr. Decker moved to
adjourn the meeting at 9:37 P.M. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously.
Respectfully submitted,
Judith Ann Adkins
Recording Secretary
TOWNSHIP OF STROUD BOARD OF SUPERVISORS MEETING MINUTES
REGULAR MEETING, MAY 4, 2010, 7:27 P.M.
The regular
meeting of the Stroud Township Board of Supervisors was called to order by Chairman,
Edward C. Cramer, at 7:27 P.M., at the Stroud Township Municipal Center, 1211 North Fifth
Street, Stroudsburg, Pa. Also present were
Vice-Chairman & Secretary, Daryl A. Eppley; Supervisor/Roadmaster, James L. Decker;
Township Solicitor, Richard E. Deetz; Township Engineer, Joe Durkin of Reilly Associates;
Office Manager & Recording Secretary, Judy Adkins.
Public Comments: Chairman
asked if there were any comments on non-agenda items.
Mrs. Joyce
Manzie, a resident said that she has two apartment buildings and has questions concerning
the tenant/landlord registration and on the registration form there are questions that the
tenants do not want to answer and feels that it’s an invasion of privacy. Mr. Eppley said that there are several purposes for
this – one – is in event of an emergency and who is responsible for trash
collection – secondly – there are people who are not paying their fair share of
earned income tax. Mr. Eppley stated that we
are having good success and the deadline is May 31st and every year the
registration form would be updated because of changes. Mr.
Cramer said that we have a lot of college students moving into houses that are only here
8-9 months out of the year causing a big amount of problems and this is an attempt to try
to a get handle on and there are landlords out there that do not know who are living in
their houses with garbage out front; unfortunately, we have to be consistent with
everybody. Also present was Ms. Pat Tomaio,
resident of Palmer Ave. asked Mr. Cramer about a map of Palmer Ave., Mr. Cramer said that
he will see what he can find and give her a call.
Approve Minutes
of the Public Hearing, April 6, 2010, 7:00 P.M. Ordinance No. 6-2010, Amending S.A.R.P.D.
Pension Plan. Mr. Decker moved to approve the minutes of the Public Hearing,
April 6, 2010, 7:00 P.M., Ordinance No. 6-2010, Amending S.A.R.P.D. Pension Plan. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
Approve Minutes
of the Regular Meeting, April 6, 2010, 7:04 P.M. Mr.
Decker moved to approve minutes of the regular
meeting, April 6, 2010, 7:04 P.M. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously.
Approve Minutes
of the Special Meeting, April 26, 2:00 P.M. Mr.
Eppley moved to approve the minutes of the Special
Meeting, April 26, 2010, 2:00 P.M. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously.
Approve Payment of Bills for General Fund:
$67,180.18. Mr. Cramer moved to approve payment of bills from the General
Fund in the amount of $67,180.18. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously.
Approve Payment
of Bills for Glen Brook Golf Club: $12,190.74. Mr.
Cramer moved to approve payment of bills for Glen
Brook Golf Club in the amount of $12,190.74. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously.
Approve Loan
Payment: S.A.R.P. Building – Bond Payment (Interest): $5,612.35 General Fund. Mr. Decker moved to approve Loan Payment Building Bond
Payment (Interest) in the amount of $5,612.35 from the General Fund. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously.
Police Report: Month of March. Chairman said that the Police Report for the month of March is available
for review.
Old
Business:
1. Final Major Subdivision Plan – Godfrey’s
Ridge Phase III – SALDO #06-13, Planning Commission Recommendation: Action Deadline:
9-21-10. Mr. Eppley
asked Mr. Durkin if he knows where that item stands, Mr. Durkin stated that the Sewer
Authority has their solicitor working on a draft agreement and that was sent over to the
Borough for their solicitor to review. Mr.
Eppley said that there is no change in status and moved
to table. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
2. Set Hearing Date for Petition by OK-2 Restaurant
Group, LLC to Amend Zoning Ordinance. Mr. Eppley said that the Board will review the
proposed amendments and moved to table the matter. Mr. Cramer seconded the motion with discussion. Discussion – Mr. Cramer said for those
present, the OK-2 is the Sonic Restaurant on Rte. 611 and if you read the Pocono Record,
their article is all wrong and they have been open since September; we have been working
with the developer to address the menu boards because our sign ordinance at the time did
not address menu boards; we didn’t need to address it until Sonic came in and they
have 24 menu boards. Mr. Cramer said that when
you want to amend on ordinance, it usually takes months and we have been working with the
developer and we are not going to shut them down, we are not going to fine them $500.00 a
day and we are going to amend our ordinance to address menu boards because of what the
next fast food restaurant might have. All
voted aye. Motion carried unanimously.
3. Award Quarry Stone and Road Construction Material
Bids. Mr. Decker
said at our last meeting we opened the road material bids received from six different
vendors and moved to award the 2010 road material
bids to: Hanson Aggregates for Ashto #1 - $10.95, the 2RC for $8.30, 9.5mm wearing FOB for
$54.75 and the 25mm binder FOB for $47.50, and award the 3A stone delivered for $9.00 per
ton, Ashto #57 for $11.00 per ton, Gabion Stone delivered for $14.00 per ton and the R-8
Rip Rap for $10.00 per ton to E. R. Linde Enterprises, for UPM pavement mix to Warren
Materials for $122.00 per ton and the $9.12
for the driveway stone mix delivered per ton to 209 Enterprises in Marshalls Creek. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously.
4. Authorize
Bids for 2010 Paving Project. Mr. Decker
suggested that we table this because we haven’t had the opportunity since our last
meeting; we had State Convention then we had spring cleanup and do the road tour the end
of this week or first part of next week. Mr.
Decker moved to continue to table. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously.
New
Business:
1. Ratify Signing of Well Easement Agreement with
B.C.R.A. for Monitoring Well Maintenance At Glen Brook. Chairman addressed this item stating that Brodhead
Creek Regional Authority has put in a new supply well off of McMichaels Creek; we had to
disconnect the well that served some houses and the rental suites at Glen Brook and they
would like to use the well that they disconnected as a monitoring well to monitor the
waters levels as they draw for the new municipal well.
Mr. Eppley moved to ratify signing
of Well Easement Agreement with Brodhead Creek Regional Authority for monitoring well
maintenance at Glen Brook. Mr. Decker
seconded the motion. All voted aye. Motion carried unanimously.
2. Request For Modifications – Jesus The Christ Church
– SALDO #07-17. Present on behalf of
this plan was Mr. George Fetch, Surveyor. Mr.
Fetch said that this was submitted to the Planning Commission for four waiver requests to
modify some of the requirements that were approved on the previous land development plan
and he had the revised plan. Mr. Eppley said
that we have the Planning Commission’s recommendations- Request #1 - to decrease the
width of the approved driveway from 24-feet to 20-feet and our engineer supported the
reduction from 24- feet to 20-feet, Request #2 - to eliminate the installation of a
waterline, Mr. Durkin said that on the official approved plan it didn’t indicate a
four-inch line, Request #3 - decrease the approved depth 3½ inches to 2 ½ inches of fine
binder course in just the parking area – Planning Commission’ recommendation was
3-inches and document that on the plan and Request #4 – reduce the quantity of
landscaping – Planning Commission recommended that all landscaping be planted over a
period of time no longer than 2-years. Mr.
Fetch said that the Church is on a dead-end road and they did not want to block the view
of the church from the highway and the Pastor agreed to plant the same trees but could
they modify some of the height requirements and plant 1/3 now, 1/3 in the fall and next
spring due the balance. Mr. Cramer
suggested flowering pears that doesn’t get so high plus they’re an ornamental
tree and take out the red maple trees that get high and bushy. Mr. Decker said that if you want to amend and pick
and choose the species, just do a new landscape plan, submit it and comply with the
ordinance. Mr. Eppley moved to approve
the waiver request – Mr. Decker said that we aren’t waiving anything, everything
is permitted by ordinance – the decreasing in the width is permitted by ordinance, so
there is no waiver there, the waterline we’re going to wait to hear from L & I,
the decrease from 3 ½ to 2½ is not permitted but 3 inches is OK – so there is no
waiver and if the landscape plan is amended and complies with the ordinance, there is no
waiver there. After discussion concerning the
reduction in the driveway, a sprinkler system, the 4-inch waterline, labor & industry
approval, landscaping, Mr. Eppley made a motion to
approve the modification to allow the driveway with the 20-feet and the parking lot depth
of 3-inches with a revised landscape plan. Mr.
Decker seconded the motion. All voted aye. Motion carried unanimously.
3. Authorize Reilly Associates to Prepare an E&S
Plan For the Dredging of Brodhead Creek Park Pond.
Chairman said what brought this on was Eric Werdyck from the Fish
& Boat Commission stopped and they stocked the pond for the kids and for handicap
fishing at Brodhead Creek Park; he said that they would not be able to stock the pond if
it was not dredged because of the storms that had brought a lot of silt into the pond and
this would be a maintenance dredging permit. We
would like to get started on this so it’s done before the next fishing season and the
fishing contest has been very poplar. Mr.
Decker moved to authorize Reilly Associates to
get it done. Mr. Cramer seconded the
motion. All voted aye. Motion carried unanimously.
4. Consider
Proposed Dedication of DEPG Segment of Frantz Road to Township. Mr. Deetz
said that there is a proposed amendment to the Development Agreement for Phase I of
DEPG North side; DEPG North side installed six street lights within the right-of-way of
the re-aligned Frantz Road and now there is a discussion on who is going to pay for the
electricity for these six lights. The
developer wants the township to agree to pay for the electric charges for the street
lights that are in the road right-of-way but the electric meter has a number of other of
lights within the interior of the project. Mr.
Deetz said that the developer through counsel has come up with a formula when the bill
comes out that the township would pay the electric for the six street lights within the
right-of-way within the re-aligned part of Frantz Road and the developer would pay the
rest of the electric bill with Stroud to have a separate meter installed at it’s own
expense, it’s a complicated thing. Mr.
Deetz asked the Board if the township ever agreed that they would pay the electric for
these lights, Mr. Decker replied no. Mr. Deetz
said that the road dedication would include these street lights so maybe the Board doesn’t
want to accept the road until this issue gets straightened out and also the developer sent
a bill of sale where the township would take owner
of these street lights. Mr. Decker suggested
he take the proportionate ratio and invoice each of his tenants who benefits from it and
pass it on to them. Mr. Jim Ferrari, Attorney
was present and said that he is here tonight for DEPG; he will take the comments back to
Attorney Wolfe and go from there. Mr. Eppley moved to table.
Mr. Cramer seconded the motion. All
voted aye. Motion carried unanimously.
5. Authorize
Signing of Traffic Signal Maintenance Agreement with DEPG Stroud Associates II, L.P.
(Northside Premises). Mr. Deetz said that
this agreement set forth that the owner installs the traffic signals and it is his
understanding that they are there already, we agreed to apply for the permit and we did
that – the owner pays for the installation and maintenance. Mr. Decker said to add a section in there for the
street lights in question and have it all in one agreement; Mr. Deetz said that’s an
idea. Mr. Decker added that the traffic
signals are in the township’s right-of-way as well.
Mr. Eppley moved to table Item
5. Mr. Decker seconded the motion with an
amendment to include the street lights. Mr.
Eppley moved to accept Mr. Decker’s amended
motion to include the street lights. Mr.
Decker seconded the amended motion. All
voted aye. Motion carried unanimously.
6. Request For Block Party Road Closing On June 5, 1-7
P.M., Corner of Edgemont Road/Horizon Drive to 914 Horizon Drive. Mr. Cramer said that Patti Hein and her
husband requested this because they are moving and would like to do a
final block party. Mr. Decker said that this
was done in the past and moved to authorize the closing of a portion of Horizon
Drive for Saturday, June 5, 1 to 7 PM for a block party and that we assist in supplying
safety devices for the closing the road. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously.
7. Set Date For Conditional Use Hearing For Felins
Mining Operation On Beech Street and Refer To Planning Commission. Mr. Eppley addressed this item stating that he
received the Conditional Use Application from Bob Felins for the shale pit on Beech Street,
he’s got a DEP Permit that runs through 2011 and it’s a requirement for the
Conditional Use to continue the shale pit operation. Mr.
Decker moved to set the Conditional Use Hearing for
June 1, at 7:00 P.M. to consider Conditional Use Application for Felins Mining Operation
on Beech Street and refer to Planning Commission. Mr.
Eppley seconded the motion. All voted aye. Motion carried unanimously.
8. Acknowledge Receipt of $143,141.76
From The Commonwealth of PA and Authorize Payment #7 In The Amount of $143,141.76 To
Slusser Bros. For PennDOT Project T-4499 – SR 33 & SR 611 – Bartonsville. Mr. Cramer
said that we received that payment last week, we put it in the General Fund and we are
ready to release it to Slusser Brothers. Mr.
Decker moved to acknowledge receipt of $143,141.76
from the Commonwealth of Pa. and authorize Payment #7 in the amount of $143,141.76 to
Slusser Brothers for PennDOT Project T-4499 – SR33 & SR611 – Bartonsville. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously.
9. Final Release – DEPG Phase I. Present on behalf of this plan was Attorney James
Ferrari and Ms. Ann Wingert, P.E. from Niclaus Engineering. Mr. Cramer said that he talked
to Kristy Coulter today about this issue and we tabled it at our last meeting because they
received new as-built plans that day. Mr.
Ferrari said he received a letter from Kristy, Mr. Cramer asked to see the letter and he
read said letter. There was discussion
concerning the inlet boxes in the right-of-way, the as-built plans, and any outstanding
items concerning this plan. Mr. Cramer asked
Mr. Decker if there has been any problems with the heavy rains that we have had recently
that he knows of, Mr. Decker said not to his knowledge; he has no reason to believe that
the facilities are not functioning as designed and he has not received any phone calls
from PennDOT or anyone
about issues there. After a discussion trying
to resolve this issue because we do not have a meeting until June 1st, Mr.
Cramer made a motion to approve the release of the
balance of the financial security for the
DEPG North side project which is approximately $53,000.00 subject to the township
verifying receipt of the $5,000.00 stormwater maintenance escrow pursuant to the
development agreement, also subject to the developer executing a stormwater maintenance
agreement for the North side stormwater drainage structures. Mr. Decker seconded the motion. All voted aye.
Motion carried unanimously.
The Board
excused Township Engineer, Joe Durkin at 8:49 P.M.
Executive Session: Mr. Decker moved to recess at 8:50 P.M. to executive session to
discuss litigation, real estate matters and personal issues. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Decker moved to return to regular session at 9:26
P.M. Mr. Eppley seconded the motion. All voted aye.
Motion carried unanimously. Mr.
Decker moved to authorize Mr. Eppley to proceed
with counsel on the Declaration of Default on the Frank Young Subdivision off of Laurel
Street. Mr. Cramer seconded the motion. All voted aye.
Motion carried unanimously.
Mr. Decker made a
motion to direct the solicitor to draft a rescission letter with respect to the Katz’s
Agreement of Sale. Mr. Eppley seconded the
motion. All voted aye. Motion carried unanimously. Mr. Decker moved
that we authorize the waiving of the $200.00 application fee for the Road Occupancy Permit
for Pennsylvania Dept. of Environmental Protection to install a monitoring well within our
right-of-way on Hazel Street. Mr. Cramer
seconded the motion. All voted aye. Motion carried unanimously.
There being no
further business, Mr. Decker moved to adjourn the
meeting at 9:28 P.M. Mr. Eppley seconded
the motion. All voted aye. Motion carried unanimously.
Respectfully
submitted,
Judith Ann Adkins
Recording Secretary
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last updated June 9, 2010